| Detail | For this role |
|---|---|
| Department | Construction and Projects |
| Level | Entry level |
| Reports to | Contracts and QS Manager |
| Direct reports | None |
| Experience | 1 to 4 years in billing or quantity surveying |
Billing Engineer job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Billing Engineer
Department: Construction and Projects
Reports to: Contracts and QS Manager
Location: [City], [office, branch or site]
About the role
A Billing Engineer prepares the bills that bring money into and out of a construction project. They measure completed work, prepare running account bills for the client, and check subcontractor bills before payment. They keep billing accurate, backed by measurement, and on the monthly cycle. A good Billing Engineer prepares defensible bills that get certified without disputes, keeps client billing on time so cash flows, checks subcontractor claims honestly, and maintains the measurement records that support every bill.
Key responsibilities
- Measure completed work on site and record it for billing with supporting details.
- Prepare running account bills for the client from measured work and agreed rates.
- Check subcontractor bills against measurement, rates and the work order before payment.
- Reconcile billed quantities against the bill of quantities and the budget.
- Prepare abstract, measurement sheets and supporting documents for each bill.
- Follow up on bill certification and support the collection of client payments.
- Track billed versus executed work and highlight under-billing or gaps.
- Maintain measurement books and billing records in order for audit.
- Assist in assessing extra items and variations with measurement.
- Coordinate with the site team to capture all work done in the bill.
Requirements
- Bachelor's degree or diploma in civil engineering
- Knowledge of measurement and billing
- Command of Excel and billing formats
- 1 to 4 years in billing or quantity surveying
KRAs and KPIs for a Billing Engineer
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Billing timeliness | Client bills raised on the monthly billing cycle without delay |
| Billing accuracy | Bills certified with disputes and deductions below the agreed level |
| Subcontractor checking | Subcontractor bills verified against measurement before payment |
| Reconciliation | Billed quantities reconciled against BOQ with under-billing avoided |
| Records | Measurement books and billing records kept complete and audit-ready |
Skills and tools
Tools used day to day: MS Excel, AutoCAD, BOQ and billing software, Measurement books, ERP for billing.
Reporting line and career path
Next roles: Quantity Surveyor, Contracts and QS Manager, Senior Billing Engineer
Interview questions for a Billing Engineer
- How do you prepare a running account bill from measured work?
- How do you check a subcontractor bill before it is paid?
- How do you make sure no executed work is missed in a bill?
- How do you keep a bill defensible so it is certified without disputes?
- How do you reconcile billed quantities against the bill of quantities?
- What records do you keep to support every bill you raise?
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What does a Billing Engineer do?
A Billing Engineer prepares the bills for a construction project. They measure completed work, prepare running account bills for the client, and check subcontractor bills before payment. They reconcile billed quantities against the bill of quantities, prepare measurement sheets and supporting documents, follow up on certification, and maintain the records that support every bill.
What is the difference between a Billing Engineer and a Quantity Surveyor?
A Billing Engineer focuses on preparing the running account bills from measurements and checking subcontractor bills. A Quantity Surveyor takes a broader role in measuring and valuing work, rate analysis and cost control across the contract. The billing role centres on bills and payments, while quantity surveying covers wider measurement and commercial control.
What qualifications does a Billing Engineer need?
A bachelor's degree or diploma in civil engineering with knowledge of measurement and billing is the usual base, along with strong Excel skills. Employers value the ability to measure work accurately, prepare defensible running account bills, check subcontractor claims, and reconcile quantities against the bill of quantities so billing is timely and dispute-free.