Attendance Management Software for Indian Companies

ZeniaHR records every punch from the web, the employee app, QR kiosks and biometric machines in one stream and turns it into payable days for payroll. HR sees who is in right now, managers approve corrections for their team, and employees see their own month with the rules written in plain sentences. Attendance rules, capture controls and rosters stay off until you switch them on, so your numbers do not move until you are ready.

Who uses it

HR teamWatches the live board, records or voids punches, runs the correction desk, waives penalties with a reason and finalizes each month so payroll reads frozen payable days.

ManagersApprove or reject corrections, work from home and on duty requests from their team, and see who is working, late or not in yet on My Team.

EmployeesPunch in and out from the web, the app or a kiosk, check their month with late marks and penalties, and raise a correction when a punch is missed.

Company headReviews attendance analytics by department, tries new rules on last month before they go live, and reopens a finalized month only with a written reason.

From a punch to a payable day

Every punch is one of four types: in, out, break start and break end. Each carries its source, which is web, mobile, biometric, manual, import or kiosk. ZeniaHR never overwrites a punch. It rebuilds each day from the punches instead: time in and out, breaks taken, gross hours and effective hours after breaks. A punch that does not fit the day, such as a punch-out in the middle of a break, is refused with a plain message, so the record stays clean.

The day is then graded against the person's shift for that date. Approved leave, holidays, weekly offs and approved work from home or on duty settle the day first. A worked day is present, a half day or absent by its effective hours. If attendance rules are switched on, lateness, early exits and missing punch-outs can cost a mark or a day, within a monthly cap. At month end HR finalizes the month and Direct Payroll reads those payable days.

How attendance connects to the rest of ZeniaHR

The roster from Shifts and rosters tells attendance which shift a person works on each date, so late minutes and full-day hours are measured correctly, including night shifts that end the next morning. Holidays that apply to a person's branch and department come from the holiday calendar, and approved leave comes from leave applications. The same graded days feed overtime detection, attendance analytics and the paid days of Direct Payroll, so no two screens disagree.

Corrections and work from home requests follow one fixed chain: reporting manager, then HR.
A finalized month blocks new corrections, so payroll never changes under your feet.
Alerts for late arrival, missed punch-out and absence reach the employee and the manager when rules are on.

What stays off until you switch it on

A new company can start with plain punching and grow into rules. While attendance rules are off, days are graded by hours only and nothing is deducted for late marks or early exits. With no capture controls saved, people can punch from anywhere. Without a roster, Sunday is the weekly off. Each of these is a switch or a setting you control, and new attendance rules can be tried on last month before anyone's pay is affected.

Attendance features

Attendance regularizationLet employees fix a missed or wrong punch with a reason. The manager and then HR approve, the day is regraded, and the original punches stay on record.Late mark rulesSet grace minutes, free late marks and half-day steps once. ZeniaHR counts late marks from punches and deducts only what your policy allows.QR code attendance kioskPut a tablet at the entrance with a QR code that changes every 30 seconds. Staff scan it or type the short code in the ZeniaHR app to punch.Geo-fenced and network-restricted punchingAllow web punches only from office networks, check location inside a check-in spot, and tie app punches to each person's approved phone.Biometric attendance syncKeep your fingerprint or card machines. Punches pushed over ADMS and rows from Excel attendance files join web, app and kiosk punches in one stream.Live attendance boardSee who is working, on a break, out, late, on leave or not in yet, by department and shift, with alerts for late arrivals and missed punch-outs.Attendance month closeReview penalties, waive with a reason, recompute from punches and finalize the month so payroll reads frozen payable days. Reopen with a reason.Attendance analyticsSee late against on-time days, lateness and breaks by department, an absence grid and the ten people late most often, graded the way payroll is.Working hours and break trackingPunch breaks, see gross and effective hours for every day, decide whether breaks are paid, and download a day log of up to 92 days as a CSV file.

See attendance on your own data

A 30-minute demo on a video call. We set it up for your departments and rules and show it running. Free for your first 50 employees.

Book a free demo See pricing

Frequently asked questions

Can ZeniaHR use the biometric machine we already have?

Yes, if the machine can push punches over ADMS, also called the iclock protocol. Those punches land in the same stream as web, app and kiosk punches. If your machine cannot push, HR can upload its Excel attendance file instead. A punch within 60 seconds of another punch for the same person is dropped as a duplicate, so mixing channels does not double count.

What happens if an employee forgets to punch out?

The day stays open until it ends, then it is graded by your rule for a missing punch-out: half day until corrected, absent, or hours counted to the shift end. When rules are on, the employee gets a missed punch-out alert 60 minutes after the shift ends and can raise a Forgot check-out correction for the manager and HR.

Does attendance flow into payroll automatically?

Yes. When HR finalizes an attendance month, each person's payable days, penalty days included, are frozen as the payroll snapshot. Direct Payroll takes paid days from that month unless HR sets a manual override, and always bounds them by the joining and exit dates. A finalized month can be reopened with a reason if something needs fixing.

Can we stop employees from punching from home?

Yes. Capture controls let you allow web punches only from your office network addresses, ask for the browser location inside a check-in spot, and require app punches to be inside a check-in spot. You can also tie each person to one approved phone. Location is read only at the moment of the punch, never through the day.