| Detail | For this role |
|---|---|
| Department | Legal and Compliance |
| Level | Mid level |
| Reports to | Litigation Manager |
| Direct reports | None |
| Experience | 1 to 4 years in litigation support |
Litigation Executive job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Litigation Executive
Department: Legal and Compliance
Reports to: Litigation Manager
Location: [City], [office, branch or site]
About the role
A Litigation Executive keeps the company court matters running by handling filings, paperwork, and coordination with advocates and courts. The role reports to the Litigation Manager. A good litigation executive tracks every hearing and deadline so none is missed, keeps case documents ready for advocates, files papers correctly and on time, coordinates witnesses and records from the business, keeps case data current, and makes sure the litigation team is never caught out by a court date or a limitation that slipped through.
Key responsibilities
- Track hearing dates, cause lists and deadlines for all assigned court matters.
- Prepare and file pleadings, applications and documents with the courts.
- Coordinate with advocates and law firms on documents and appearances.
- Collect witnesses, records and evidence from the business for cases.
- Keep case files, orders and case data current in the system.
- Arrange stamping, notarisation and certified copies of documents as needed.
- Follow up on order copies and next dates after each hearing.
- Support the preparation of case briefs and document sets.
- Alert the litigation manager to urgent dates and developments.
- Maintain a clean record of case status and documents.
Requirements
- LLB or a law diploma
- Knowledge of court procedure and filing
- Enrolment with the Bar Council is an advantage
- 1 to 4 years in litigation support
KRAs and KPIs for a Litigation Executive
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Date tracking | Hearing and limitation dates tracked with no missed dates |
| Filing turnaround | Filings prepared and submitted within the required time above target |
| Document readiness | Case documents ready before hearings above the agreed level |
| Coordination | Advocate and court coordination completed without lapses |
| Case data | Case status and records kept accurate and current above target |
| Evidence support | Witnesses and records arranged on time for cases |
Skills and tools
Tools used day to day: Case management software, Court and cause list portals, MS Office, Document management systems, e-filing portals.
Reporting line and career path
Next roles: Litigation Manager, Legal Officer, Legal Counsel
Interview questions for a Litigation Executive
- How do you make sure a hearing or limitation date is never missed?
- How do you prepare and file court papers correctly and on time?
- How do you coordinate documents and appearances with an advocate?
- How do you keep case files and data current across many matters?
- How do you arrange witnesses and records from the business for a case?
- How do you handle two hearings on the same day in different courts?
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What does a Litigation Executive do?
A Litigation Executive keeps the company court matters running. They track hearing dates and deadlines, prepare and file court papers, coordinate with advocates, collect witnesses and records, and keep case files and data current. They make sure the litigation team is never caught out by a missed court date or limitation.
What is the difference between a Litigation Executive and an advocate?
An advocate argues the case in court and gives legal opinions, and is enrolled to appear before the court. A Litigation Executive supports the case behind the scenes: filings, paperwork, date tracking and coordination. The advocate represents the party; the executive keeps the matter organised and on schedule.
What qualifications does a Litigation Executive need?
Most roles ask for an LLB or a law diploma with knowledge of court procedure and filing, and one to four years in litigation support. Employers value date and limitation discipline, filing accuracy and coordination with advocates and courts, since a single missed date can harm a case.