| Detail | For this role |
|---|---|
| Department | Pharma |
| Level | Mid level |
| Reports to | Medical Advisor |
| Direct reports | None |
| Experience | 2 to 4 years in medical affairs, medical information or a related role |
Medical Affairs Executive job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Medical Affairs Executive
Department: Pharma
Reports to: Medical Advisor
Location: [City], [office, branch or site]
About the role
A Medical Affairs Executive supports the medical affairs team with the operations that keep the function running. They coordinate medical information responses, help review material, support advisory boards and medical education events, manage documents, and keep records for compliance. The role works under a medical advisor or the head of medical affairs. A good one keeps medical information and events running smoothly, prepares accurate material and records, coordinates many stakeholders reliably, and learns the therapy area fast enough to take on more scientific responsibility.
Key responsibilities
- Coordinate responses to medical and product queries with the medical advisor.
- Help review and format promotional and scientific material for accuracy.
- Support advisory boards, scientific meetings and medical education events end to end.
- Maintain the medical information database and records of queries and responses.
- Prepare scientific slide decks, summaries and literature references for the team.
- Coordinate with marketing, sales and regulatory on medical inputs.
- Track and file medical affairs documents for compliance and audits.
- Support literature searches and gather evidence for the therapy area.
- Help organise field force medical training sessions on the disease and the science.
- Keep medical affairs records complete, filed and ready for any audit or inspection.
Requirements
- B.Pharm, M.Pharm, BDS or a life science degree
- Interest in medical affairs and scientific content
- Good writing and coordination skills
- 2 to 4 years in medical affairs, medical information or a related role
KRAs and KPIs for a Medical Affairs Executive
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Medical information | Query responses coordinated and logged accurately within the agreed time |
| Event support | Advisory boards and medical events run smoothly without avoidable gaps |
| Material accuracy | Material formatted and checked with references correct, with few errors |
| Documentation | Medical affairs records complete, filed and audit-ready |
| Coordination | Stakeholders coordinated so medical inputs are delivered on time |
| Learning | Build therapy area knowledge to take on more scientific work |
Skills and tools
Tools used day to day: Medical information systems, Literature databases, MS PowerPoint, MS Excel, Document management systems.
Reporting line and career path
Next roles: Medical Advisor, Medical Affairs Manager
Interview questions for a Medical Affairs Executive
- How would you coordinate a response to a medical query from a doctor?
- How do you prepare an accurate scientific slide deck with references?
- How do you support an advisory board from planning to follow-up?
- How do you keep medical affairs documents audit-ready?
- How do you check that a piece of material is scientifically accurate?
- Why do you want to build a career in medical affairs?
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What does a medical affairs executive do?
A medical affairs executive supports the medical affairs team with operations: coordinating medical information responses, helping review material, supporting advisory boards and medical education events, managing documents, and keeping records for compliance. They keep the function running smoothly and learn the therapy area to take on more scientific responsibility over time.
How do I start a career in medical affairs?
A degree in pharmacy, dentistry or life sciences is the usual entry, and roles like medical information associate or medical affairs executive are good starting points. Employers value scientific interest, good writing and coordination. From an executive role you can grow into a medical advisor position as your therapy area knowledge deepens.
What is the difference between a medical affairs executive and a medical advisor?
A medical affairs executive handles the operations and coordination: medical information, events, documents and material formatting. A medical advisor provides the scientific judgement: reviewing claims, answering complex medical queries and engaging specialists, usually with a medical or advanced science qualification. The executive supports the function and grows towards the advisor role.