Home › Help › Manpower and outsourcing › From a new joiner to their first payslip
Employees and onboarding

From a new joiner to their first payslip

The end to end journey where the admin panel and the employee app work together, from inviting a temporary joiner to their first payslip.

ManpowerUpdated 6 Oct 2026 · 3 min read · v2026.10
Diagram of every stage: From a new joiner to their first payslip
The whole journey at a glance

The journey, stage by stage

  1. Invite the joiner

    HRAdmin panel

    HR adds the new joiner with Quick Add (Temp), giving just a name and mobile number, then shares the self onboarding link or QR from Onboarding QR. The joiner signs in to the portal with the onboarding ID and that mobile number.

    The self onboarding link and QR codeFull size
    Step 1
    See the full guide: Add an employee

  2. The joiner onboards themselves

    JoinerOnboarding portal

    On the onboarding portal, the joiner chooses their language, fills in their own personal details and uploads their photo, Aadhaar, PAN and bank proof. When everything required is in, the submission moves itself into HR's Pending Approvals queue.

  3. HR reviews and approves

    HRAdmin panel

    HR opens the submission, checks the details and the uploaded documents, then clicks Approve & Assign. Approving issues the official Employee ID and creates the active employee record. New joiners stay inactive until this step.

    Reviewing the joiner's profile and documents before approvalFull size
    Step 3

  4. The new employee signs in to the app

    EmployeeMobile app

    The employee installs the ZeniaHR app and signs in with their mobile number. They now see their own attendance, leave, documents and payslips, all read from the same records HR manages.

  5. Attendance appears for HR

    HRAdmin panel

    The employee marks attendance from the app, and it shows up live on HR's Attendance dashboard: present, absent and on leave counts, and the split by department. HR can also mark or correct attendance here.

    The attendance dashboard with the day's headcountFull size
    Step 5

  6. HR runs payroll

    HRAdmin panel

    At month end, HR picks the month on the Payroll screen and generates the run. Each person's days, gross, deductions and net pay are worked out from the attendance that came in from the app.

    Payroll generated for the monthFull size
    Step 6

  7. The payslip is ready

    EmployeeMobile app

    Once payroll is generated, the payslip is ready. The employee opens it in the app, and HR or Finance can view and send each month's slip from the employee's Payroll History, with the net pay, statutory numbers and a downloadable PDF.

    An employee's payslips in their Payroll HistoryFull size
    Step 7

Questions

Why can a new joiner not be seen in payroll yet?

A temporary joiner is only a record waiting for approval until HR approves them in Pending Approvals. Approving creates the active employee, and only then do they count in attendance and payroll.

Does the employee enter their own details?

Yes. With self onboarding the joiner fills in their personal details and uploads their documents, which saves HR time and keeps the data accurate. HR still reviews and approves everything before the record goes live.

Related