Manpower and outsourcing guides
For staffing, security and facility agencies: onboarding, site attendance, payroll and client billing.
/
Getting started
Register your company, sign in, choose a workspace and find your way around.
Register your companyCreate a free ZeniaHR workspace for your company in four short steps, verify your email and sign in for the first time.Guide29 s video
Sign in to ZeniaHRSign in to the web admin panel with your email, password and the picture check, sign out safely and reset a forgotten password.Guide
Plans, pricing and credits
What each plan includes, how billing for ZeniaHR works and how verification credits are used.
Verification creditsWhat verification credits are, how many each bank account check uses, where to see your balance and how to get more credits.Guide
Verification Credits moduleThe full Verification Credits page: the credit meter and why checks may be paused, daily usage charts, the history of every bank verification with its details, and every recharge with its invoice.Module
Employees and onboarding
Add employees, import them from Excel, let joiners onboard themselves and handle exits.
Employees moduleThe staff directory, where you add people, open an employee profile and approve new joiners.Module
Add an employeeRegister a new employee master file step by step, from personal details to employment.Guide25 s video
From a new joiner to their first payslipThe end to end journey where the admin panel and the employee app work together, from inviting a temporary joiner to their first payslip.End to endDiagram
Import employees from ExcelAdd many employees at once, or update existing ones, by uploading an Excel or CSV file in Data Import.Guide25 s video
Employee Cards moduleSee every active employee on one card with pay, attendance and leave, and print ID cards from a ready design or your own artwork.Module
Transfer Requests moduleSite staff ask in the app to move to another site; HR reads the reason and approves or rejects, and an approval moves the person.Module
Employee Documents moduleCheck the documents each employee uploads against an eight-document checklist, verify or reject them, and make offer, appointment and other letters from ready-made styles.Module
Org Chart moduleThe company's reporting tree, built from each person's reporting manager, with team sizes, a search and a check for broken reporting lines.Module
Recruitment Hub moduleOpen a job, share its careers page, see every applicant with a match score, and move them through screening, interviews, offers and joining, with hiring analytics.Module
Communication Center module (Beta)Greeting and notice templates, birthday and anniversary wishes, announcements for the employee app and WhatsApp delivery with a safe test mode, in one place.Module
Employee mobile app
Install the app, sign in, mark attendance, apply for leave and download payslips.
Attendance and leave
Daily attendance, imports from devices, shifts, overtime and leave approvals.
Payroll and payslips
Run monthly payroll, statutory deductions, payslips and the bank payment sheet.
Statutory Payroll RulesSet how the salary you enter becomes gross pay, switch PF, ESIC and Professional Tax on with their rates, keep state PT slabs and day rates, and check a worked example before you save.Module
Payroll Wallet moduleThe prepaid credit that pays the ZeniaHR payroll processing fee, with its balance, usage, warnings and every credit and charge.Module
Finance & Compliance module (Beta)Employee loans and salary advances with their EMI schedules and approvals, the statutory filing calendar for PF, ESI, PT, TDS, GST and LWF, and loan and compliance reports, in one place.Module
Manpower clients and billing
Clients, contracts and sites, deploying staff and generating client invoices.
Billing moduleThe Billing console of a manpower company, where you turn attendance on each contract into GST invoices and follow every payment.Module
Contract Management moduleKeep every client contract with its sites and the staff deployed to each site, and renew contracts before they end.Module
Tender Management moduleTrack every tender from the day it is published to the work order, with a desk that shows what needs action this week.Module
Branch Month moduleClose each branch's month in order, from attendance to payroll, the bank sheet and the client bills, and file EPF and ESIC for the whole company.Module
Manpower Register moduleOne sheet per base and month for daily-wage contract staff, where pay and the client bill are worked out together as you type.Module
Site Console moduleToday's headcount at every client site, the muster of each site, and a one-click request to HR when someone is absent.Module
Vendor Management moduleKeep the suppliers, contractors and service providers your company works with, with their contact person, category, rating and status.Module
Admin panel and settings
Users and roles, modules, company settings and data import.
Settings moduleThe Policy & Settings Hub: a card for every settings page, and tabs for statutory rules, policies, departments, user permissions, modules, labour compliance, bank verification, the employee app and onboarding documents.Module
App Profiles moduleDecide which features each group of staff sees in the employee app, with named profiles for a branch, for one person or for the whole company.Module
Organization moduleKeep the company's lists of departments, designations, grades, cost centres, locations, employment types and employee categories, and link each employee to them.Module
Data Import moduleBring your Excel or CSV data into ZeniaHR in four steps: employees, departments, designations, locations, holidays and opening leave balances, each checked row by row before anything is saved.Module
Company Profile moduleKeep your company's details, owners, certificates, branding images and branches in one place, with a timeline of every change.Module
Company Assets moduleKeep the company's branding files and bank accounts as separate records, import them from the Company Profile and mark the main one of each kind.Module
Access Control moduleDefine roles with eight actions per module, a data scope and field masking, grant client and site access to people, and switch role-based enforcement on when you are ready.Module
Notifications moduleDecide who hears about which event, on which channel and with which message, and switch live delivery of email and WhatsApp copies on when you are ready.Module
Custom Domain module (Beta)Open your ZeniaHR workspace on your own subdomain, such as hr.yourcompany.com, with the DNS records to create, automatic SSL and your own logo and colours on the sign-in page.Module
Industry Packs moduleAdd an industry's own settings and modules to your company, such as the Hospital / Healthcare pack with duty rosters, unit staffing and duty swaps.Module
Document Vault module (Beta)The company's shared folders for papers that belong to no one employee, such as policies, contracts and registers, with secure links that run out.Module
File Storage moduleThe company's file library in Settings: upload files of up to 25 MB, download them through short-lived secure links and delete what you no longer need.Module
Task Manager moduleGive tasks to your colleagues with a priority and a due date, follow them to completion with comments, and see what is overdue.Module
Visitor Management moduleA visitor log for the front desk: register each visitor with their phone and purpose, approve them, and check them in and out.Module
Reports moduleQuick headcount reports, run with one click from your live employee records: by department, by status, by designation and, for HRMS Core companies, by salary band, each ready to download as CSV.Module
Report Library module135 ready reports in 13 groups, from the salary register and payslips to attendance, leave, employee, document, PF, ESI, tax, bonus and wage registers, generated live from your data as a document you can edit, print and export.Module
Custom Report Builder module (Beta)Design your own reports without code: pick a data source, add fields, filter, sort, group, add formulas and a chart, then save, export to Excel, CSV, PDF or Word, and email it on a schedule.Module
AI Assistant moduleAsk quick questions about your HR data in plain words, such as how many employees are active, who is on leave today or this month's payroll total, and get the answer from your live data, plus short how-to answers.Module
Help and support
Raise a support ticket and follow its replies.