Branch and department holiday calendars

How it works

1. When adding a holiday, pick the branches it covers in applies to branches, or leave the list empty for every branch.
2. Pick departments in applies to departments when only some teams get the day, such as a plant shutdown for production staff.
3. A person gets the holiday only when they match both lists, their branch and their department.
4. Employees see their own filtered list in My Self-Service and the mobile app, including the optional holidays they may pick.
5. Open the Check a person tab to see one employee's holiday year exactly as ZeniaHR applies it.
6. Attendance, the leave sandwich rule and payroll all read the same per-person list, so a regional holiday never counts for the wrong branch.

What you can set

• Applies to branches: pick from your branches; empty means all branches.
• Applies to departments: pick from your departments; empty means all departments.
• Both lists must match for a person to get the holiday.
• Regional category, for state and local holidays.
• Branch and department filters on the calendar, to review each location's year.
• Check a person: one employee's holiday year, with a switch to show only the holidays that apply to them.
• A tile counting the holidays that apply only to some branches or departments.

Why multi-location companies need scoped holidays

A single list forces a bad choice. Give every branch every regional holiday and each office closes on days that mean nothing locally. Give none and the Kolkata team works through Durga Puja while HR fields complaints. Worse, when the list in the system does not match what a branch actually observes, attendance marks people absent and payroll deducts pay for a day the branch head declared off. Scoping each holiday to branches and departments keeps one list while letting each location follow its own calendar.

Worked example: three branches and a plant shutdown

A packaging company has a head office in Mumbai, a plant in Chennai and a sales office in Kolkata. Maharashtra Day on Friday 1 May 2026 is set to the Mumbai branch only. Pongal is set to Chennai and the Durga Puja days to Kolkata. National holidays keep both lists empty and apply everywhere.

The Chennai plant also closes for annual maintenance on Saturday 26 December 2026. HR adds it as a Company holiday with the branch set to Chennai and the department set to Production. Divya, an accountant at the Chennai plant, is in Finance, so the shutdown is not a holiday for her; the Check a person tab confirms it before anyone asks. Production staff at Chennai see it in their app, and their attendance shows a holiday instead of an absence.

Keeping branch matching reliable

Holiday scope matches the branch and department on each employee record, so those records must be right. Fix blank or old department names before the year starts, and move transferred employees to their new branch on the transfer date. Use the Check a person tab for one employee from each location each January. When state holidays are notified late, add them to the affected branch alone rather than to everyone.

Frequently asked questions