Over 130 ready HR reports

How it works

1. Open Reports and browse by category: payroll, attendance, leave, employee, document, compliance, statutory registers, PF, ESI, gratuity and settlement, bonus and wages.
2. Pick a report, and ZeniaHR shows the filters it uses, such as payroll period, date range, branch, department, designation, employee status or leave type.
3. Generate it to see the rows on screen, with totals where the report has them.
4. Export to CSV for Excel, for your auditor or for your own analysis.
5. Reports follow the branch you are working in and, once access control is on, your role's data scope.

What you can set

• Categories: payroll, attendance, leave, employee, document, compliance, statutory registers, PF, ESI, gratuity and settlement, bonus, wages.
• Filters: payroll period, date range, branch, department, designation, employee status, leave type, employee.
• Leave reports include the leave register, leave summary and leave application report.
• Employee reports include the employee master, joining, exit, attrition and age-wise reports.
• Document reports include the uploaded documents register and the document status report.
• Quick reports: headcount by department, employees by status, employees by designation, salary bands.
• Salary bands: below ₹25,000, ₹25,000 to ₹50,000, ₹50,000 to ₹1 lakh, ₹1 lakh and above.
• Export: CSV, which opens in Excel.

Why ready reports save the month-end

Without ready reports, every month-end starts with an export from one system, a lookup against another and a pivot table that breaks when someone adds a column. The same six or seven reports are rebuilt by hand, and each rebuild is a chance for error. Ready reports read directly from the records in ZeniaHR for the period and branch you choose, so the leave register, the joiners list and the exit report come out the same way every month.

Worked example: a monthly HR pack in Hyderabad

On the second working day of each month, the HR executive at a Hyderabad pharma distributor with 260 staff builds the management pack for the previous month. She runs the Employee Joining Report and the Employee Exit Report for the month's date range, the Leave Register filtered to the Sales department, and the Monthly Attrition Report for the year so far. She adds the quick Headcount by department report and the salary bands view for the Hyderabad branch. Each is exported to CSV and dropped into the pack, and the job takes under an hour.

Tips for reliable reports

Reports are only as good as the records behind them. A few habits on the data side, kept all month rather than rushed on the last day, make the monthly pack quick to build and easy to defend when management or an auditor asks where a number came from.

• Close the month's attendance and approvals before running month-end reports.
• Use the same filters every month so figures compare.
• Keep department and designation masters clean, since reports group by them.
• Limit export rights to people who need to take data out.

Frequently asked questions