What a relieving letter states
A relieving letter is short and factual. It does not comment on performance, which belongs in the experience letter or a separate reference, and it should use the same dates and designation that HR records show, because verification agencies compare them.
- Employee name, employee code and designation
- Date of joining and last working day
- Confirmation that the resignation was accepted and the employee is relieved
- Confirmation that dues and company assets are cleared, where the policy says so
- Signature of an authorized HR person, on company letterhead
Relieving letter vs experience letter
A relieving letter confirms the exit: the resignation is accepted and the employee is free to join elsewhere. An experience letter certifies the tenure and roles held, and sometimes describes the work. Many Indian companies combine the two into a single relieving cum experience letter. New employers and background verification agencies usually want the relieving letter to confirm the candidate is no longer employed, and the experience letter for the role history.
When it is issued, and common delays
HR usually issues the relieving letter on the last working day or soon after, once no dues clearance is complete. Delays happen when assets are not returned, notice is not served in full, or clearance sign-offs are stuck. Employers should not hold the letter longer than their policy allows, and should tell the employee in writing what is pending. Keep a copy in the personnel file. Formats are in HR letters, and the exit steps are set out in the full and final settlement guide.
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Is a relieving letter needed for a new job?
New employers often ask for it, and background verification agencies check it, because it proves you have left your previous job properly. If you do not have it by your joining date, many employers accept the resignation acceptance email as interim proof and give you a deadline to submit the letter. Some regulated employers want it before joining, so ask early.
What can I do if my employer does not give a relieving letter?
First, ask HR in writing what is pending, such as clearance or asset return, and complete it. If the letter is still withheld without a reason, escalate in writing to the HR head, keeping copies of your resignation, its acceptance and your clearance. If that fails, seek legal advice on a formal notice or a complaint to your state's labour department.