| Detail | For this role |
|---|---|
| Department | Education and Teaching |
| Level | Mid level |
| Reports to | Vice Principal |
| Direct reports | Trained Graduate Teacher, Primary Teacher, Teaching Assistant |
| Experience | 5 to 8 years of teaching, with at least a year as class teacher or subject head |
Academic Coordinator job description template
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Job title: Academic Coordinator
Department: Education and Teaching
Reports to: Vice Principal
Location: [City], [office, branch or site]
About the role
An Academic Coordinator keeps teaching on plan for a group of classes, a wing or a set of batches. They break the syllabus into monthly plans, check lesson plans and notebooks, observe classes, schedule tests and PTMs and track results for their wing. The role reports to the Vice Principal or Principal and usually still teaches a few periods a week. A good coordinator notices a slipping class or a struggling teacher early and fixes it before the term exam.
Key responsibilities
- Split each subject's annual syllabus into monthly and weekly plans for the classes in the coordinator's charge.
- Check teachers' lesson plans weekly and students' notebooks monthly, and note comments in the coordination register.
- Observe at least one class per teacher every fortnight and discuss what went well and what to change.
- Schedule unit tests, periodic assessments and project submissions, and moderate question papers before they are printed.
- Compile marks, study results by class, subject and child, and form remedial groups for students below the pass line.
- Plan PTMs, give teachers class-wise summaries to share and meet parents of students with serious concerns.
- Coordinate class assemblies, competitions and co-curricular activities for the wing.
- Arrange substitution within the wing when teachers are absent, in consultation with the vice principal.
- Mentor new teachers in their first term on classroom management, board patterns and school routines.
- Teach a reduced timetable in their own subject to stay close to students.
Requirements
- Graduate or postgraduate in a teaching subject with a B.Ed
- Teaching experience in the grades being coordinated
- Training in assessment or teacher mentoring is an advantage
- 5 to 8 years of teaching, with at least a year as class teacher or subject head
KRAs and KPIs for a Academic Coordinator
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Syllabus pacing | Every class in the wing within one week of the planned syllabus at each monthly check |
| Lesson plan review | Lesson plans of 100 percent of teachers reviewed every week |
| Class observations | Each teacher observed at least twice a month, with feedback recorded |
| Student results | Students below the pass line cut by half between the first unit test and the term exam |
| Assessment schedule | Periodic tests held on schedule, with marks entered within 7 days |
| Parent meetings | PTM attendance above 85 percent of parents in the wing |
Skills and tools
Tools used day to day: School ERP, MS Excel, Google Forms and Sheets, Learning management system, Smart class content, Timetable software.
Reporting line and career path
Next roles: Vice Principal, Head Mistress, Academic Head
Interview questions for a Academic Coordinator
- Class 7B is three weeks behind in science. What do you do this month?
- How would you give feedback to a senior teacher whose lessons are mostly dictation?
- What do you look for when checking a student's notebook?
- How would you run remedial groups without pulling children out of other subjects?
- A parent says the maths homework is too heavy. How do you look into it?
- How do you manage your own teaching periods alongside coordination work?
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What does an academic coordinator do in a school?
An academic coordinator plans and monitors teaching for a group of classes. They break the syllabus into monthly plans, check lesson plans and notebooks, observe teachers, schedule tests and PTMs, analyse results and organize remedial support. They also arrange substitution and mentor new teachers in their wing.
Is an academic coordinator a teacher?
Usually yes. Most schools pick coordinators from experienced teachers and let them keep a reduced teaching load in their subject. The coordination work takes the rest of their time, but teaching a few periods keeps them credible when they observe and advise other teachers.
What is the difference between an academic coordinator and a vice principal?
An academic coordinator looks after teaching quality for one wing or set of classes. The vice principal runs the whole school's daily operations, including timetable, discipline and exams, and supervises all the coordinators. Coordinators report to the vice principal, who reports to the principal.