| Detail | For this role |
|---|---|
| Department | Finance and Accounts |
| Level | Entry level |
| Reports to | Accounts Manager |
| Direct reports | None |
| Experience | 1 to 3 years in accounts |
Accounts Executive job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Accounts Executive
Department: Finance and Accounts
Reports to: Accounts Manager
Location: [City], [office, branch or site]
About the role
An Accounts Executive handles a core accounts process such as payables, receivables or bank work. They book and verify transactions, reconcile accounts and keep their area current for the close. The role reports to the Accounts Manager and is a solid grounding in company accounts. A good Accounts Executive keeps their process clean, catches errors early and handles routine volume without constant supervision, freeing seniors for the complex work.
Key responsibilities
- Book and verify transactions in the assigned area such as payables or receivables.
- Reconcile assigned ledgers and control accounts and clear differences each month.
- Check invoices, receipts and payments for accuracy, approval and tax details.
- Prepare payment or collection lists and follow up on pending items.
- Ensure GST and TDS on the assigned transactions are booked correctly.
- Prepare the month end schedules and workings for the assigned area.
- Coordinate with vendors, customers or banks as the process needs.
- Maintain accurate records and files ready for internal and statutory audit.
- Resolve routine queries and small differences without escalating everything.
- Support the team on other accounts tasks during the close.
Requirements
- B.Com or M.Com
- Good accounting and Excel knowledge
- Tally or ERP experience
- 1 to 3 years in accounts
KRAs and KPIs for a Accounts Executive
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Process accuracy | Errors in the assigned area held below 1 percent of transactions monthly |
| Reconciliations | Assigned accounts reconciled every month with no item open beyond 45 days |
| Timeliness | Assigned schedules ready by the agreed close day every month |
| Ageing | Overdue items in the area followed up and cleared to target |
| Query handling | Routine queries in the area resolved within two working days |
Skills and tools
Tools used day to day: Tally Prime, SAP, MS Excel, GST portal, Bank portals.
Reporting line and career path
Next roles: Senior Accounts Executive, Senior Accountant, Accounts Manager
Interview questions for a Accounts Executive
- Which accounts process have you handled and how do you keep it current?
- How do you reconcile an account that will not tie out?
- What do you check before you book a payment or receipt?
- How do you decide which pending items to follow up first?
- How do you handle a routine query without escalating it?
- How do you prepare your area for the monthly close?
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What does an Accounts Executive do?
An Accounts Executive handles a core accounts process such as payables, receivables or bank work. They book and verify transactions, reconcile accounts, follow up on pending items and keep their area current for the close. Reporting to the Accounts Manager, the role is a solid grounding in company accounts.
What is the difference between an Accounts Executive and an Accountant?
The roles overlap. An Accounts Executive often focuses on one process such as payables or receivables. An Accountant covers a broader set of entries and the general ledger. Titles vary by company, and in smaller firms the same person handles both scopes.
What qualifications does an Accounts Executive need?
Most Accounts Executive roles ask for a B.Com or M.Com with good accounting and Excel knowledge and experience of Tally or an ERP. One to three years in accounts is usual, along with accuracy and the confidence to run a routine process with light supervision.