| Detail | For this role |
|---|---|
| Department | Finance and Accounts |
| Level | Entry level |
| Reports to | Senior Accountant |
| Direct reports | None |
| Experience | Fresher or up to 2 years |
Junior Accountant job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Junior Accountant
Department: Finance and Accounts
Reports to: Senior Accountant
Location: [City], [office, branch or site]
About the role
A Junior Accountant does the basic accounting work under close guidance. They enter transactions, help with reconciliations and support the accountant with routine tasks while learning the trade. The role reports to a Senior Accountant and is one step up from a trainee. A good Junior Accountant books entries accurately, asks when unsure and steadily takes on reconciliations and small closing tasks, growing towards a full accountant role.
Key responsibilities
- Enter purchase, sales, expense and cash transactions accurately in the system.
- Help pass bank and adjustment entries and keep the cash book updated.
- Assist with vendor, customer and bank reconciliations under guidance.
- Book basic GST and TDS entries and help pull data for returns.
- Prepare simple schedules and workings that the accountant needs for close.
- Check bills for approval and supporting documents before entry.
- Follow up with departments for pending bills and information.
- Maintain vouchers and files in order and ready for audit.
- Support the team during the monthly close with routine tasks.
- Build skills in the accounting system and Excel through daily work.
Requirements
- B.Com or equivalent
- Basic accounting and GST knowledge
- Tally or ERP entry skills
- Fresher or up to 2 years
KRAs and KPIs for a Junior Accountant
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Entry accuracy | Entry corrections after review reduce steadily and stay low each month |
| Reconciliation support | Assigned reconciliations completed with guidance within the agreed time |
| Timeliness | Daily entries booked the same day the documents are received |
| Documentation | Vouchers and supports filed correctly and ready for audit |
| Growth | New tasks taken on independently at each review point |
Skills and tools
Tools used day to day: Tally Prime, MS Excel, GST portal, Bank portals, ERP entry screens.
Reporting line and career path
Next roles: Accountant, Accounts Executive, Senior Accountant
Interview questions for a Junior Accountant
- What entries do you pass for a sales invoice?
- How do you start a bank reconciliation?
- What do you check before entering an expense bill?
- How do you handle an entry you are unsure about?
- How comfortable are you with Tally and Excel?
- How do you help the team during month end?
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What does a Junior Accountant do?
A Junior Accountant does basic accounting work under close guidance. They enter transactions, help with reconciliations, book basic GST and TDS and support the accountant with routine tasks while learning. Reporting to a Senior Accountant, the role is one step up from a trainee and grows towards a full accountant.
What is the difference between a Junior Accountant and an Accountant?
A Junior Accountant works under close supervision on entries and basic tasks. An Accountant handles the full range of entries, reconciliations and the close with more independence. The junior role is a learning step; the accountant owns the day to day books of the company.
What qualifications does a Junior Accountant need?
Most Junior Accountant roles ask for a B.Com or an equivalent degree with basic accounting and GST knowledge and Tally or ERP entry skills. Freshers and those with up to two years are typical. Accuracy, willingness to learn and comfort with the accounting system matter most.