Employee Engagement Executive Job Description

An Employee Engagement Executive runs the activities that make work more connected and enjoyable: festival celebrations, recognition events, birthdays and work anniversaries, contests, wellness sessions and internal announcements. The role handles planning, vendors, budgets and participation for each activity and supports the engagement survey. It reports to the Employee Engagement Manager or HR Manager. A good engagement executive runs events that people actually join, and uses feedback to make the next one better.

Detail	For this role
Department	Human Resources
Level	Mid level
Reports to	Employee Engagement Manager
Direct reports	None
Experience	1 to 4 years in HR, event management or internal communication

Employee Engagement Executive job description template

Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.

Job title: Employee Engagement Executive

Department: Human Resources

Reports to: Employee Engagement Manager

Location: [City], [office, branch or site]

About the role

Key responsibilities

Plan the monthly calendar of festivals, contests, sports, wellness and volunteering activities for all locations.
Organize each event end to end, from approvals and budget to venue, vendors, invitations, logistics and photos.
Coordinate birthday, work anniversary and new joiner celebrations, and keep the celebration list accurate.
Run monthly recognition by collecting nominations, preparing award lists for approval and arranging certificates or gifts.
Draft internal announcements, posters and newsletters on events, policy reminders and team achievements.
Run pulse surveys and event feedback forms, and summarize the results for the engagement manager.
Work with location coordinators so branches and plants get the same activities as head office.
Track participation, spend and feedback for every activity in the engagement tracker.
Arrange wellness sessions such as health camps, yoga or eye check-ups with approved vendors.
Prepare welcome kits and first-day introductions for new joiners.

Requirements

Graduate in any discipline; an MBA or PGDM in HR is an advantage
Experience with event management or college clubs is an advantage
1 to 4 years in HR, event management or internal communication

KRAs and KPIs for a Employee Engagement Executive

Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.

Key result area	How to measure it
Calendar delivery	At least 90 percent of planned activities held in the planned month
Participation	Average participation of 60 percent or more of eligible employees per activity
Event feedback	Average event feedback of 4 out of 5 or higher
Recognition timeliness	Monthly awards announced by the 10th of the following month
Budget discipline	Every activity delivered within its approved budget
Location coverage	Every location runs at least one engagement activity each month

Skills and tools

Event planningVendor coordinationBudget trackingWriting internal announcementsBasic design in CanvaSurvey formsExcel trackingEnthusiasmOrganizationFriendly communication

Tools used day to day: Canva, MS Excel, Google Forms, MS PowerPoint, Company intranet or email.

Reporting line and career path

Moves up from: HR Coordinator, HR Intern, HR Assistant
Next roles: Employee Engagement Manager, HR Generalist, HR Business Partner

Interview questions for a Employee Engagement Executive

Plan a Diwali celebration for 400 employees in two offices on a fixed budget.
Participation in our monthly contests has dropped. What would you try?
How do you make employees at a small branch feel part of company events?
Write a two-line announcement for a blood donation camp.
What would you track to know whether an event was worth its cost?
A vendor cancels on the morning of an event. What do you do?

Managing a Employee Engagement Executive in ZeniaHR

AttendanceGeneral shift at the office, with occasional evening or weekend events. Punches on a weekly off show that the day was worked, and HR can grant a comp-off credit with an expiry, which the executive then applies for through self-service.LeaveAvoid leave around Diwali and other big festivals, year-end parties and survey launches. Check the Leave Calendar before approving, so the engagement manager or a location coordinator can run activities that were already announced.Performance and KRAsQuarterly cycle with KPI goals for calendar delivery, participation and feedback, and a task goal for location coverage. Poll responses, reactions and comments on the Company Wall give a quick read on how each activity landed.

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Frequently asked questions

What does an employee engagement executive do?

An employee engagement executive plans and runs activities such as festival celebrations, contests, recognition events, wellness sessions and birthday or anniversary celebrations. They manage vendors and budgets, write announcements, run feedback surveys and track participation for the engagement manager.

What skills are required for an employee engagement executive?

The role needs event planning, vendor coordination, budget tracking and clear writing for announcements, along with basic design and survey tools. Just as important are energy, organization and a friendly manner, because the executive has to get busy employees interested in taking part.

What are common employee engagement activities in Indian offices?

Common ones are festival celebrations such as Diwali, Holi, Onam or Eid, birthday and work anniversary celebrations, monthly awards, sports days and cricket leagues, family days, health camps, blood donation drives, volunteering with NGOs, quizzes and talent contests. Good calendars mix fun with recognition and wellbeing.