| Detail | For this role |
|---|---|
| Department | Education and Teaching |
| Level | Mid level |
| Reports to | Vice Principal |
| Direct reports | None |
| Experience | 4 to 8 years of teaching, including at least 2 years of exam cell work |
Exam Coordinator job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Exam Coordinator
Department: Education and Teaching
Reports to: Vice Principal
Location: [City], [office, branch or site]
About the role
An Exam Coordinator runs the exam cell of a school, college or coaching institute. The role prepares date sheets, collects and moderates question papers, arranges printing and locked storage, plans seating and invigilation, compiles results and handles board or university registration work. It reports to the Vice Principal or Principal. A good exam coordinator delivers every paper without a leak or misprint, puts invigilators where they are needed and publishes results on the promised date.
Key responsibilities
- Draft date sheets for unit tests, half-yearly and annual exams, avoiding clashes with holidays, events and practical exams.
- Collect question papers from teachers by the deadline, check them against the blueprint and send them for moderation.
- Arrange printing in a secure room, count and seal packets class-wise, and hold them in locked custody until exam day.
- Prepare seating plans, roll number slips and invigilation duty charts, spreading duty fairly across teachers.
- Brief invigilators before each exam session on rules, unfair means reporting and handling of answer scripts.
- Issue answer scripts for evaluation, track their return by the deadline and recheck a sample of totals.
- Compile marks in the school ERP, cross-check totals and generate report cards for the principal's signature.
- Handle board registration work such as candidate lists, admit cards and practical exam schedules within the board's deadlines.
- Arrange approved exam support for students with special needs, including scribes, extra time and separate rooms.
- Preserve question papers, attendance sheets, unfair means reports and result registers for inspections.
Requirements
- Graduate or postgraduate with a B.Ed
- Teaching experience that included exam duties
- Good command of Excel and the school ERP
- 4 to 8 years of teaching, including at least 2 years of exam cell work
KRAs and KPIs for a Exam Coordinator
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Paper readiness | All question papers moderated and printed at least 3 days before each exam |
| Confidentiality | Zero paper leaks or wrong packets opened during the year |
| Result timeliness | Report cards ready within 10 days of the last paper |
| Data accuracy | Mark entry errors found after publication below 0.5 percent of report cards |
| Board registration | Every board registration deadline met, with no eligible student left out |
| Invigilation planning | Duty charts shared 7 days before exams, with every hall covered |
Skills and tools
Tools used day to day: School ERP, MS Excel, Board registration portal, Photocopier and packet sealing supplies, OMR scanner, CCTV in the strong room.
Reporting line and career path
Next roles: Academic Coordinator, Vice Principal, Controller of Examinations
Interview questions for a Exam Coordinator
- A teacher sends the Class 10 science paper a day late and it has errors. What do you do?
- How do you plan invigilation so the same teachers do not get every session?
- Two students are caught with chits during the half-yearly exam. What procedure do you follow?
- How do you check report card totals before they are printed?
- How do you make sure no student is missed during board registration?
- A parent claims part of their child's answer script was not evaluated. How do you handle it?
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What does an exam coordinator do in a school?
An exam coordinator plans and runs school exams. The job covers date sheets, question paper collection and moderation, secure printing and storage, seating and invigilation plans, result compilation, report cards and board registration work such as candidate lists and admit cards. The coordinator also keeps exam records for inspections.
What is the difference between an exam coordinator and a controller of examinations?
An exam coordinator runs internal exams and board paperwork for one school, college or institute, usually alongside some teaching. A controller of examinations is a senior university officer responsible for all university exams, including evaluation systems, results, degree certificates and malpractice decisions across many colleges.
What skills does an exam coordinator need?
An exam coordinator needs careful planning, strict confidentiality habits, accuracy with marks and data, and working knowledge of the school ERP and board portals. Calm judgement matters too, because problems such as a missing packet or an unfair means case must be handled quickly and by the rules.