| Detail | For this role |
|---|---|
| Department | Construction and Projects |
| Level | Mid level |
| Reports to | Site Accounts Manager |
| Direct reports | None |
| Experience | 2 to 6 years in accounts, preferably at a project site |
Site Accountant job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Site Accountant
Department: Construction and Projects
Reports to: Site Accounts Manager
Location: [City], [office, branch or site]
About the role
A Site Accountant keeps the money and records straight at a construction site. They handle petty cash, labour payments, material and vendor bills, and site expenses, and reconcile them with the head office accounts. They check GST on bills, maintain registers, and support statutory and internal audits. A good Site Accountant keeps site spending recorded and controlled, pays labour and vendors correctly and on time, prevents leakage and duplicate payments, and gives the project team a clear view of what the site is spending.
Key responsibilities
- Manage site petty cash and record every payment and receipt with supporting vouchers.
- Process labour and contractor payments accurately against attendance and measurement.
- Check material and vendor bills for rate, quantity, GST and purchase order match.
- Reconcile site expenses and advances with the head office accounts each month.
- Maintain cash book, ledgers and statutory registers at the site.
- Track site advances and recover them against bills on time.
- Support GST, TDS and other statutory records with correct site data.
- Prepare site expense statements and cost reports for the project team.
- Coordinate with head office finance on fund requests and payments.
- Support internal and statutory audits with organised site records.
Requirements
- B.Com or a related commerce degree
- Working knowledge of accounting, GST and TDS
- Experience with Tally or an accounting ERP
- 2 to 6 years in accounts, preferably at a project site
KRAs and KPIs for a Site Accountant
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Cash control | Petty cash and advances accounted with zero unexplained differences |
| Payment accuracy | Labour and vendor payments accurate against attendance and bills |
| Bill checking | Vendor bills verified for rate, quantity and GST before payment |
| Reconciliation | Site accounts reconciled with head office each month on time |
| Statutory data | GST and TDS site data provided correctly and on time |
| Audit readiness | Site records kept organised and audit-ready |
Skills and tools
Tools used day to day: Tally Prime, MS Excel, GST portal, ERP for projects, Cash book.
Reporting line and career path
Next roles: Site Accounts Manager, Accounts Manager, Project Commercial Executive
Interview questions for a Site Accountant
- How do you control petty cash at a site with many small payments?
- How do you check a vendor bill before passing it for payment?
- How do you process a labour contractor payment against attendance and measurement?
- How do you reconcile site accounts with the head office each month?
- What GST and TDS points do you check on site bills?
- How do you prevent duplicate or excess payments at a busy site?
Managing a Site Accountant in ZeniaHR
Hire and manage your construction and projects team in one place
Post the role, onboard the new hire, and track attendance, leave and KRAs in ZeniaHR. Free for your first 50 employees.
Book a free demoSee pricingFrequently asked questions
What does a Site Accountant do?
A Site Accountant keeps the money and records straight at a construction site. They handle petty cash, labour and vendor payments, and site expenses, check bills for rate, quantity and GST, and reconcile with head office. They maintain cash books and registers, support GST and TDS records, and keep the site audit ready.
What qualifications does a Site Accountant need?
A B.Com or related commerce degree with a working knowledge of accounting, GST and TDS is the usual base, along with experience in Tally or an accounting ERP. Employers value accuracy with cash and bills, integrity in handling payments, and the discipline to reconcile site accounts with head office every month.
How is a Site Accountant different from a head office accountant?
A Site Accountant works at the project site handling cash, labour payments, vendor bills and site expenses, close to the works. A head office accountant consolidates accounts, handles company-level statutory filing and reporting, and reviews site submissions. The site role is hands-on with daily site money; the head office role is consolidation and compliance.