| Detail | For this role |
|---|---|
| Department | Construction and Projects |
| Level | Entry level |
| Reports to | Site Accountant |
| Direct reports | None |
| Experience | Fresher or up to 3 years in site or office administration |
Site Clerk job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Site Clerk
Department: Construction and Projects
Reports to: Site Accountant
Location: [City], [office, branch or site]
About the role
A Site Clerk keeps the records and paperwork of a construction site in order. They record labour attendance, log material inward and outward, file documents and correspondence, and support the site office with data entry and reports. They are the administrative backbone that keeps the site organised. A good Site Clerk keeps attendance and material records accurate and up to date, files documents so they can be found, supports the engineers and accountant with reliable data, and keeps the site office running smoothly.
Key responsibilities
- Record daily labour and staff attendance at the site accurately.
- Log material received and issued with challans and supporting documents.
- File site documents, drawings, correspondence and bills in order.
- Enter site data into registers and the system for reports.
- Maintain the material inward and outward register up to date.
- Support the site accountant and engineers with data and paperwork.
- Prepare simple daily and weekly site reports for the team.
- Handle site office correspondence and couriers and record their dispatch.
- Keep stationery and office supplies stocked at the site.
- Retrieve records and documents quickly whenever the team needs them.
Requirements
- Class 12 pass or a graduate
- Basic computer and spreadsheet skills
- Neat record-keeping habits
- Fresher or up to 3 years in site or office administration
KRAs and KPIs for a Site Clerk
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Attendance records | Daily labour and staff attendance recorded accurately without gaps |
| Material log | Material inward and outward logged same day with documents |
| Filing | Documents filed so any record is retrievable within minutes |
| Data entry | Site data entered accurately for reports on time |
| Support | Engineers and accountant supported with reliable paperwork |
Skills and tools
Tools used day to day: MS Excel, Attendance register, Material register, Document files, Computer and printer.
Reporting line and career path
Next roles: Site Accountant, Store Keeper, Site Administrator
Interview questions for a Site Clerk
- How do you record daily labour attendance accurately on a busy site?
- How do you log material inward and outward with documents?
- How do you file documents so they can be found quickly?
- How do you keep site data entry accurate for reports?
- How do you support the engineers and accountant with paperwork?
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What does a Site Clerk do?
A Site Clerk keeps the records and paperwork of a construction site in order. They record labour attendance, log material inward and outward, file documents and correspondence, and support the site office with data entry and reports. They are the administrative backbone that keeps the site organised and supports the engineers and accountant with reliable data.
What qualifications does a Site Clerk need?
A class 12 pass or a graduate degree with basic computer and spreadsheet skills is usually enough. Employers value neat, accurate record keeping, organisation, and reliability, since the role handles attendance, material records and site documents. No engineering background is needed, though familiarity with site paperwork helps a candidate settle in quickly.
What is the difference between a Site Clerk and a Site Accountant?
A Site Clerk handles records and administration: attendance, material logs, filing and data entry. A Site Accountant handles money: petty cash, payments, bills, GST and reconciliation with head office. The clerk keeps the site organised on paper, while the accountant controls and records the site's finances, often with the clerk's support.