| Detail | For this role |
|---|---|
| Department | Logistics and Warehousing |
| Level | Entry level |
| Reports to | Warehouse Manager |
| Direct reports | Store Assistant |
| Experience | 2 to 5 years running a store or stockroom |
Store Keeper job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Store Keeper
Department: Logistics and Warehousing
Reports to: Warehouse Manager
Location: [City], [office, branch or site]
About the role
A Store Keeper runs a company store or stockroom, controlling what comes in and goes out and keeping the records accurate. They receive materials, issue them against approved indents, maintain stock and bin records, and raise reorders before items run out. Production, maintenance or office teams depend on the store having what they need. A good Store Keeper keeps stock accurate and available, issues only against proper authorisation, prevents pilferage and dead stock, and passes audits with clean, up-to-date records.
Key responsibilities
- Receive and check incoming materials against the purchase order and record the goods receipt.
- Issue materials only against approved indents and record each issue correctly.
- Maintain stock records, bin cards and locations so physical stock matches the system.
- Raise reorder requests for items reaching their minimum level before they run out.
- Run periodic and cycle counts and reconcile physical stock with records.
- Control access to the store to prevent pilferage and unauthorised issue.
- Identify slow-moving and dead stock and report it for action.
- Keep the store clean, safe and organised and support internal and statutory audits.
Requirements
- Graduate in commerce or a diploma in materials or store management
- Working knowledge of store processes and systems
- Knowledge of inventory control is an advantage
- 2 to 5 years running a store or stockroom
KRAs and KPIs for a Store Keeper
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Stock accuracy | Store stock accuracy above 99 percent verified by counts |
| Issue control | Materials issued only against approved indents with zero exceptions |
| Availability | Stockouts of critical items kept at zero through timely reorder |
| Dead stock | Slow and dead stock reported and reduced against the target |
| Audit readiness | Store audits passed with no major record discrepancies |
Skills and tools
Tools used day to day: ERP or store management system, Bin cards, Handheld scanner, MS Excel, Weighing scale.
Reporting line and career path
Next roles: Inventory Control Supervisor, Stores Officer, Warehouse Supervisor
Interview questions for a Store Keeper
- How do you keep physical stock matching the system in a busy store?
- What is your process for issuing materials against an indent?
- How do you decide reorder levels so items do not run out?
- How do you prevent pilferage and unauthorised issue from the store?
- How do you identify and deal with dead stock?
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What does a Store Keeper do?
A Store Keeper runs a company store or stockroom. They receive and check materials, issue them against approved indents, maintain stock and bin records, and raise reorders before items run out. They run stock counts, control access to prevent pilferage, report dead stock, and keep the store organised and audit-ready so teams always have what they need.
What qualifications do you need to become a Store Keeper?
A commerce graduate degree or a diploma in materials or store management, with working knowledge of store processes and systems, is the usual base. Knowledge of inventory control is an advantage. Employers value accuracy, discipline in issuing only against authorisation, and a few years of hands-on store or stockroom experience.
What is the difference between a Store Keeper and an Inventory Control Supervisor?
A Store Keeper runs the physical store: receiving, issuing, storing and recording stock. An Inventory Control Supervisor focuses on the accuracy of stock records across the warehouse through cycle counts and variance analysis, often over several stores or areas. The store keeper handles the material; the supervisor guards the numbers at a wider level.