| Detail | For this role |
|---|---|
| Department | Media and Advertising |
| Level | Entry level |
| Reports to | Production Coordinator |
| Direct reports | None |
| Experience | Fresher or up to 2 years in video or film production support |
Video Production Assistant job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Video Production Assistant
Department: Media and Advertising
Reports to: Production Coordinator
Location: [City], [office, branch or site]
About the role
A Video Production Assistant supports the crew across pre-production, shoots and post. They help set up equipment, manage logistics and paperwork, keep the set organised, log footage, and run the small tasks that keep a shoot moving. The role works under a producer or production coordinator and is a common entry into production. A good one anticipates what the crew needs before being asked, keeps gear, releases and files in order, and learns fast so they can take on more responsibility on each project.
Key responsibilities
- Help load, set up and pack equipment such as cameras, lights and audio gear for shoots.
- Support pre-production with call sheets, permissions, bookings and logistics.
- Keep the set organised, manage timings, and run errands during the shoot.
- Look after cast, crew and guests on set, including transport and refreshments.
- Log footage, slate takes, and label and hand over media after the shoot.
- Collect and file location releases, contracts and payment paperwork.
- Help set up and reset shots between takes with the crew.
- Track equipment in and out, and report any missing or faulty gear.
- Assist the editor with file transfers and organising media.
- Learn each crew role and take on more responsibility over time.
Requirements
- Diploma or degree in film, media or a related field, or equivalent interest
- Basic knowledge of production equipment and workflow
- A valid driving licence is an advantage
- Fresher or up to 2 years in video or film production support
KRAs and KPIs for a Video Production Assistant
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Set support | Crew needs anticipated and handled so shoots run without avoidable delays |
| Setup speed | Equipment set up and packed within the time the crew needs |
| Media handling | All footage logged, labelled and handed over correctly after each shoot |
| Paperwork | Releases, call sheets and payment records complete for every shoot |
| Equipment care | Gear tracked in and out with zero avoidable loss or damage |
| Reliability | On time and available for scheduled shoots, including outstation work |
Skills and tools
Tools used day to day: Camera and lighting gear, Call sheet templates, Slate and clapperboard, Media cards and drives, MS Excel.
Reporting line and career path
Next roles: Production Coordinator, Assistant Producer
Interview questions for a Video Production Assistant
- A shoot starts in an hour and gear is still being loaded. How do you help?
- How do you keep footage and media organised on a busy shoot day?
- What goes on a call sheet and why does it matter?
- A crew member needs something urgently mid-shoot. How do you handle it?
- Why do you want to work in production, and where do you want to grow?
- How do you keep track of equipment going in and out on a shoot?
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What does a video production assistant do?
A video production assistant supports the crew across pre-production, shoots and post. They set up equipment, manage logistics and paperwork, keep the set organised, log footage, and run the tasks that keep a shoot moving. They look after cast and crew on set and help the editor with media. It is a common entry into production.
How do I start a career in video production?
Start as a production assistant or intern to learn how shoots run. A diploma in film or media helps, but attitude, reliability and willingness to do any task matter more early on. Watch each crew role, make yourself useful, and you can grow into coordinator, assistant producer and producer roles.
What skills does a production assistant need?
A production assistant needs organisation, equipment handling, and the ability to anticipate what the crew needs. They handle logistics, paperwork, footage logging and set support, so time management and teamwork are key. Physical stamina helps on long shoot days, and a willingness to learn every role speeds up their growth.