| Detail | For this role |
|---|---|
| Department | Hospitality |
| Level | Mid level |
| Reports to | Head of Events |
| Direct reports | None |
| Experience | 3 to 7 years in weddings or events |
Wedding Planner job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Wedding Planner
Department: Hospitality
Reports to: Head of Events
Location: [City], [office, branch or site]
About the role
A Wedding Planner turns a couple's vision into a smooth, memorable wedding. They plan every detail, manage the budget and vendors, and run the events on the day so the family can enjoy them. The role reports to the Head of Events or Event Manager. A good Wedding Planner listens closely to the couple and family, keeps a complex, emotional event on track and on budget, and stays calm through the inevitable surprises so the day feels effortless to the hosts.
Key responsibilities
- Understand the couple's vision, rituals, budget and guest count in detail.
- Plan every function from engagement to reception with a full timeline.
- Source, book and coordinate venues, caterers, decorators and other vendors.
- Manage the wedding budget and keep spend within the agreed limit.
- Coordinate rituals, timings and family requirements across all wedding functions.
- Prepare run sheets and brief every vendor and team member.
- Run the events on the day and handle problems out of sight of the family.
- Manage guest logistics such as hospitality, transport and rooms.
- Handle last minute changes and family requests calmly during functions.
- Review each wedding afterwards for client feedback and final settlement.
Requirements
- Degree or diploma in event management
- Wedding planning experience
- Wide vendor network
- 3 to 7 years in weddings or events
KRAs and KPIs for a Wedding Planner
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Event delivery | Weddings delivered to the plan with no major failure |
| Client satisfaction | Couple and family feedback held above the agreed score |
| Budget control | Wedding spend kept within the approved budget |
| Vendor coordination | Vendors confirmed and delivered on time for every function |
| Referrals | Referral and repeat family bookings grown against last year |
Skills and tools
Tools used day to day: Event management software, MS Excel, Project planning tools, Vendor lists, Budget sheets.
Reporting line and career path
Next roles: Head of Events, Senior Wedding Planner, Event Business Owner
Interview questions for a Wedding Planner
- How do you plan a wedding across several functions?
- How do you keep a wedding within budget when the family keeps adding?
- How do you coordinate rituals and timings with the family?
- How do you handle a vendor who fails on the day?
- How do you stay calm when something goes wrong mid function?
- How do you win referrals from a wedding you delivered?
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Book a free demoSee pricingFrequently asked questions
What does a Wedding Planner do?
A Wedding Planner turns a couple's vision into a smooth wedding. They plan every function, manage the budget and vendors, coordinate rituals and timings and run the events on the day. They handle last minute changes calmly so the family can enjoy the celebration, reporting to the Head of Events or Event Manager.
Why do families hire a Wedding Planner?
Indian weddings involve many functions, vendors, rituals and guests over several days. A Wedding Planner takes on the coordination, budgeting and problem solving so the family can be guests at their own celebration. They bring vendor networks, experience and calm handling of the surprises every wedding brings.
What qualifications does a Wedding Planner need?
Most Wedding Planner roles ask for a degree or diploma in event management with wedding planning experience and three or more years. A wide vendor network, strong budget control and calm handling of emotional, high stakes events matter most, along with close listening to the couple and family.