Recruitment Hub module

Key screens

1. 1

   Create a requirement

   In the sidebar, click Recruitment Hub, then Create Requirement. Enter the Job Title, Department, Location, Openings, Employment Type, salary range and Experience Required, the Required Skills separated by commas, the Job Description and Key Responsibilities, and the Hiring Manager, Recruiter and Priority. Click Save Draft to finish later, or Publish Requisition to open the job.

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   Tip Write "(preferred)" after a nice-to-have skill, such as "AWS (preferred)". It then counts as a preferred skill rather than a required one in the match score.

2. 2

   Share the job

   Click Dashboard. The tiles count open and draft positions, candidates, people in screening, interviews today, pending offers, joiners and closed positions. Each requirement shows its code, openings filled, the number of candidates (click it to open them on the pipeline) and its status. For an open job, the copy icon copies its public apply link and the arrow icon opens its careers page; the eye opens the requirement to edit it, and Publish or Close opens or ends it.

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3. 3

   Candidates apply on the careers page

   Anyone with the link sees the job, its skills and description. Apply Now opens a four-step form: personal details, education, work experience and skills, and the resume as a PDF or Word file up to 10 MB. Each application arrives on the pipeline under New.

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4. 4

   Work the pipeline

   Click ATS Pipeline. Candidates sit in New, Screening, Interview, Offer and Joined; Declined & Rejected keeps the others. Each card shows the application code, the match score, the job, the experience and the city. Narrow the board by requirement, by name, by Score (for example 70% or more) or by Status, or use More Filters.

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5. 5

   Review a candidate and move them on

   Click a card. Overview shows the contact details, experience, education, the resume (View Resume) and the skills. Under Next Action Step, the buttons follow the stage: Move to Screening, Schedule Interview, Move to Interview, Select Candidate, Create & Send Offer Letter, Move to Temporary Employee, Mark as Joined (skip onboarding) or Reject. Screening Notes keeps your notes with a shortlist, keep or reject decision, and Timeline shows everything that happened.

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6. 6

   Read the match score

   Open AI ATS Breakdown. The score adds up points for skills (40), relevant experience (25), role and project relevance (15), education (10), preferred skills (5) and other job requirements (5); a part the job does not define is skipped and the rest are scaled to 100. Below, you see which skills were matched, which are missing and a short summary. Retry ATS Analysis works it out again; ZeniaHR also does this by itself when you change the job's title, skills, description or experience.

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7. 7

   Schedule an interview

   Click Schedule Interview. Choose Fixed Date & Time and set the date and start time, or Candidate Self-Scheduling Link to let the candidate pick a free slot in the days and hours you allow. Pick the Interview Mode: online with a meeting link, in person with the address, or by phone. Enter the Interviewer Name and the Interview Round, then click Confirm & Send Fixed Invite or Send Scheduling Invitation. After the interview, Submit Interview Feedback records ratings and a select, reject or hold decision.

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8. 8

   See the hiring funnel

   Click Analytics. The Hiring funnel counts where applications stand now: applied, interviewed, offered, hired and rejected. The tiles show applications, open requisitions, pending offers and the average match score, and the lists break down applications, requisitions, offers and interviews by status.

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