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Reports module

Quick headcount reports, run with one click from your live employee records: by department, by status, by designation and, for HRMS Core companies, by salary band, each ready to download as CSV.

HRMS CoreManpowerUpdated 6 Oct 2026 · 2 min read · v2026.10

Key screens

  1. Pick a report

    In the sidebar, click Reports. Available reports lists the reports your company can run. Click one to run it; the result opens on the right.

    The list of available reportsFull size
    Step 1

  2. Read and download the result

    The result shows the report's name, the number of rows and a table, for example each department with its headcount. Click CSV to download it for Excel or Google Sheets, or Re-run to run it again after a change.

    The Headcount by department result with CSV and Re-runFull size
    Step 2

  3. See the salary bands

    A report marked DIRECT_HRMS/HYBRID is shown only to HRMS Core and Hybrid companies. Salary bands counts the active employees whose monthly salary falls in each band; an employee with no salary on file counts in the lowest band.

    The Salary bands report, marked for HRMS Core and Hybrid companiesFull size
    Step 3

What it does

Reports runs a small set of ready-made summary reports on your live employee records and shows the result as a table you can download. Headcount by department and Employees by designation count the active employees in each department and designation, Employees by status counts every employee by status, such as Active, Resigned or Offboarded, and Salary bands counts the active employees in four monthly salary bands: up to ₹25,000, ₹25,000 to ₹50,000, ₹50,000 to ₹1 lakh, and above ₹1 lakh. For payroll, attendance, leave and statutory reports, use the Report Library.

Who uses it

  • The Company Head, HR and Finance, and anyone else whose role can view reports. HRMS Core companies find it under Company & Tools in the sidebar.
  • A user who manages only some branches sees the figures of those branches only.

How it connects

Every figure comes from the employee records in Employees at the moment you run the report, so a joiner or an exit shows up the next time you run it. Salary bands is shown only to HRMS Core and Hybrid companies, and reads the monthly salary on each employee record.

Questions

A department is missing. Why?

Headcount by department counts active employees only. A department with no active employee does not appear, and active employees with no department are counted under (unassigned).

Can I add my own report here?

No. To choose your own columns, filters and charts, use the Custom Report Builder in Settings. Payroll, attendance, leave and statutory registers are in the Report Library.

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