Team attendance view for managers

How it works

1. The manager opens My Team. The Live tab shows counts for expected, working, on break, out, not in yet, late and on leave.
2. Your team right now lists each person with their state, first in, late by, breaks and hours so far.
3. Separate lists show who is not in yet with their shift start, the late arrivals, and who left a day open yesterday.
4. The board refreshes every 30 seconds while the tab is visible, and the Refresh button updates it at once.
5. Today and approvals lists each direct report's shift, status, first in, late by, last out, breaks and hours.
6. From 9:30 am the manager gets one summary a day with how many of their people are in, late, not in yet and on leave.

What you can set

• Scope: the manager's whole reporting line, direct and indirect reports.
• Live tab counts: Expected, Working, On break, Out, Not in yet, Late and On leave.
• Refresh: every 30 seconds while the tab is visible, or on demand.
• Morning summary: from 9:30 am, once a day, and not sent on a day when nobody is expected.
• Alerts for late arrival, missed punch-out and absence also reach the manager when attendance rules are on.
• Managers do not see people outside their reporting line.

Why managers need their own view

The HR live board shows the whole company, which is too much for a supervisor who runs twelve people on one floor. A manager's view answers the manager's questions: is my counter covered, whom do I need to call, who is late again. Because it covers the reporting line only, any manager can open it without seeing anyone else's attendance, and HR stops being the switchboard for every call asking whether someone has come in.

Worked example: a branch manager in Madurai at 9:40 am

Lakshmi Narayanan manages a Madurai branch of a microfinance company, with 14 people reporting to her, two of them through a team leader. At 9:30 am her summary arrives: 10 in, of whom 2 came late, 3 not in yet and 1 on leave. At 9:40 am she opens My Team. The late list shows field officer Senthil arrived at 9:28 am on a 9 am shift with 10 minutes of grace, so he is 18 minutes late.

Of the three not in yet, two start at 10 am and are not due. The third, cashier Revathi, was due by 9:10 am. Lakshmi calls her and learns her bus broke down; Revathi reaches at 10:05 am and the board shows her working. The board also lists a collection officer who left yesterday's day open, so Lakshmi reminds him to raise a correction the same day.

Using the view well

The team view is most useful in the first hour of the shift, when a quick call can still fix a gap, and at the end of the day, when open days can be closed before they turn into corrections at month end.

• Read the 9:30 am summary before the morning huddle.
• Call people who are past their due time, rather than waiting for the absent alert at night.
• Remind people with a missed punch-out to raise a correction the same week.
• Treat repeated lateness as a conversation first, before the rules turn it into a deduction.

Frequently asked questions