Overtime Management Software With Payroll Payout

ZeniaHR finds overtime in the punches instead of waiting for claims. Every night it looks at the two previous days, counts the minutes worked beyond the full day or after the shift end, rounds them down and raises a request. The reporting manager and HR approve it, or it is approved at once if your policy says so. The final approval turns it into a payroll earning or a comp-off credit, exactly once.

Who uses it

HR teamSets the overtime policy, runs detection for a date range when needed, approves in bulk at the HR step and retries a payout that did not go through.

ManagersApprove or reject their team's overtime on the Overtime tab of My Team before it reaches HR, from the web or the app.

EmployeesSee their overtime days, hours and how each was paid, as money in payroll or as comp-off, on My Self-Service and in the app.

FinanceSees approved overtime as an earning in the Direct Payroll run for the month it was worked, next to incentives, arrears and other inputs.

From punches to an overtime request

Overtime detection reads the same graded days as attendance and payroll. On a working day it counts the minutes beyond the full-day hours, or after the shift end, depending on your policy. On a weekly off or a holiday every worked minute counts. The minutes are rounded down to your step, must reach the minimum, and stop at the monthly cap. Leave days, days graded absent and days still open without a punch-out never carry overtime, so a forgotten punch-out cannot turn into paid hours.

Overtime and the law

Under the OSH Code, ordinary daily work is capped at eight hours, and work beyond the prescribed hours is overtime, paid at twice the ordinary wage rate with the worker's consent; see the working hours and overtime rules. In ZeniaHR the pay multipliers for working days, weekly offs and holidays are set by your company, so keep each at 2 or more. The working-day multiplier starts at 1.5 in a new policy, so change it before switching overtime on. Keep the worker's consent in your own records; ZeniaHR detects and pays overtime but does not collect consent.

How overtime connects to payroll and leave

Overtime approved as money becomes an overtime earning in Direct Payroll for the month in which it was worked, and it shows on the payslip with the other earnings. Overtime approved as comp-off is credited to the leave ledger, where it lapses on the comp-off type's schedule if unused. Employees see both on My Self-Service under their overtime, with the hours, the status and how each request was paid, and the same view is in the app.

Overtime features

Automatic overtime trackingDetect overtime from punches every night, beyond the full day or after shift end, rounded down, with a minimum and a monthly cap you control.Overtime approvalRoute each overtime request to the reporting manager, then HR, or approve it at once. Filter, approve in bulk and see every approval step.Overtime pay calculationPay approved overtime at the gross day rate divided by 8, times hours, times the multiplier for a working day, weekly off or holiday, in payroll.Comp-off for overtimeGive comp-off for approved overtime: 8 hours earn a full day and 4 hours half a day, credited to the leave ledger with the comp-off expiry you set.

See overtime on your own data

A 30-minute demo on a video call. We set it up for your departments and rules and show it running. Free for your first 50 employees.

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Frequently asked questions

How does ZeniaHR calculate overtime?

Each night ZeniaHR reads the two previous days of punches. On a working day it counts minutes beyond the full-day hours or after the shift end, as your policy says; on weekly offs and holidays every worked minute counts. The minutes are rounded down, for example to 15, must reach a minimum such as 30, and stop at the monthly cap.

What is the overtime rate in India?

Under the OSH Code, work beyond the prescribed hours is overtime and is paid at twice the ordinary wage rate, with the worker's consent. In ZeniaHR the multipliers for working days, weekly offs and holidays are set by your company, and you should keep each at 2 or more to meet that rule.

Can overtime be given as comp-off instead of pay?

Yes, if your policy pays overtime as comp-off or lets the employee choose. On the final approval, 8 or more hours earn a full day of comp-off and 4 or more earn half a day, with nothing below that. Check your state rules and standing orders before replacing overtime wages with comp-off for workers.

Is there a limit on overtime hours?

Your company sets a monthly cap in the overtime policy, 50 hours by default. The day that crosses the cap is trimmed and later days in that month are not raised. The OSH Code leaves working-hour limits to government notification, so check the limit for your state and keep your cap within it.