Shift Scheduling and Duty Roster Software

ZeniaHR keeps a catalogue of your shifts and a roster that says who works which shift on which day. Shifts can be fixed, flexible or split, with their own grace, breaks, full-day hours and weekly off pattern, including Saturday rules. Rotations fill the roster for teams on cycles, and staff can swap shifts with a colleague when the manager and HR agree. Attendance, overtime and payroll all read the roster, so every punch is judged against the right shift.

Who uses it

HR teamBuilds the shift catalogue, sets weekly off patterns, applies rotations over a date range, assigns shifts to people and approves swaps at the HR step.

ManagersApprove shift swaps for their direct reports, check the team roster in the app, and see on the live board who is on which shift today.

EmployeesSee today's shift or weekly off and their upcoming roster, and ask a colleague to swap a shift when a family function or an exam comes up.

How ZeniaHR decides a person's shift for a day

The roster is opt-in: HR switches it on for the company on the Shifts and Roster page. Once it is on, each person's day is settled in a fixed order. A roster entry for that date wins, whether it is a shift code or OFF. If there is none, a personal weekly off set for that employee applies. Otherwise the default shift and its weekly off pattern decide, so every day has an answer. Before the roster is switched on, Sunday is simply the weekly off for everyone.

How shifts connect to attendance, overtime and payroll

Every punch is measured against the shift rostered for that date. The shift start plus grace decides lateness, the shift end minus grace decides early exits, and the full-day hours decide whether the day is a full day, as described under attendance. A night shift files punches after midnight to the day it started. Overtime can be counted after the shift end, and work on a weekly off is paid at the weekly-off multiplier or earns comp-off. Payroll reads the finalized month built on those days, so a wrong roster shows up as a wrong payslip.

Seeded shifts: General 9 am to 6 pm, Morning 6 am to 2 pm, Evening 2 pm to 10 pm and Night 10 pm to 6 am, all editable.
Shift types: fixed, flexible with optional core hours, and split with two windows in a day.
Swaps change the roster only on the final approval, so attendance never judges a half-agreed plan.

Planning rosters for teams that run every day

Hospitals, plants, warehouses and security teams need cover every day, which calls for rotations and staggered weekly offs rather than one Sunday off for all. Plan the cycle so each shift has enough people on every day, check the first two weeks in the preview, and apply it a quarter at a time. If women work the Night shift, the OSH Code allows it with their consent and the safety conditions the government sets; read the rules on women working night shifts before rostering them.

Shifts and rosters features

Shift masterCreate each shift once with its timings, break, full-day and half-day hours, grace in and out, night flag and colour, or start from four seeded shifts.Flexible and split shiftsLet staff choose their hours inside optional core hours with a minimum for a full day, or split the day into two windows for peak-hour work.Night shift attendanceFile punches after midnight to the night shift they belong to, measure lateness from the shift start, and time alerts to the shift's real end.Weekly off rulesSet weekly offs per shift with Saturday rules such as 2nd and 4th Saturday off, give individuals their own weekly off, and override any single day.Rotating shift rosterRepeat a cycle of shifts and days off up to 62 days long, stagger it across a team, preview two weeks and apply it for up to 92 days at a time.Duty rosterAssign a shift or a day off to an employee for a date range of up to 92 days, see who works which shift on any date, and show staff their roster.Shift swapsEmployees ask a colleague to swap a shift or a day off. The colleague accepts, the manager and HR approve, and only then does the roster change.

See shifts and rosters on your own data

A 30-minute demo on a video call. We set it up for your departments and rules and show it running. Free for your first 50 employees.

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Frequently asked questions

What is the difference between a shift and a roster?

A shift is a template: its code, start and end times, break, full-day hours, grace and weekly off pattern. A roster is the calendar that puts a shift, or a day off, against each person for each date. In ZeniaHR you build shifts once and then fill the roster by hand, by date range or with a rotation.

Can different employees have different weekly offs?

Yes. Each shift has its own weekly off pattern, including Saturday rules, and HR can give one employee a personal weekly off from a date, such as Tuesday for a store manager who must work Sundays. A roster entry for a single date, including OFF, wins over both.

Does ZeniaHR handle rotating shifts?

Yes. A rotation template repeats a cycle of shift codes and days off, up to 62 days long, and can stagger each next person by a set number of days. HR previews the first two weeks and applies the rotation over a date range of up to 92 days at a time.

Can employees see their own roster?

Yes. My Self-Service shows today's shift or weekly off with the shift timings, and the employee app shows the roster for the coming days. Managers can see their team's roster in the app, and an approved swap shows on the roster of both people involved.