What a requisition contains
For a replacement, the requisition names the person who left, which keeps a link between exits and hiring. For a new position, it refers to the approved workforce plan or budget line, so finance can see that the hire was planned.
- Job title, department, location and reporting manager
- Number of openings and target joining date
- Reason: new position, replacement or temporary need
- Grade and budgeted salary range
- Key responsibilities and required skills or qualifications
- Employment type: permanent, fixed-term or intern
The approval flow
The hiring manager raises the requisition, the department head confirms the need, finance checks the budget, and HR confirms the grade and pay range. Only then does sourcing start. Skipping this step leads to hiring beyond budget, duplicate hiring for the same need, and offers at pay levels that break internal parity. Keep the flow short as well: a requisition that takes three weeks to approve delays hiring as much as a slow recruiter does.
Tracking requisitions
Give each requisition an ID, an owner and a status: open, on hold, filled or cancelled. Time to fill is measured from approval to offer acceptance or joining, and the list of open requisitions shows where the hiring backlog sits. In ZeniaHR's Recruitment Hub, job requisitions drive the pipeline, requisitions close when their openings are filled, and recruitment analytics show the funnel, open requisitions and pending offers.
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What is the difference between a job requisition and a job description?
A job requisition is an internal request and approval to hire, stating the number of openings, the reason, the budget and the timing. A job description explains the role itself: purpose, responsibilities, skills and qualifications. A requisition usually attaches or refers to the job description, and only the job description is shared with candidates.
Who approves a job requisition?
It depends on the company's approval rules. Typically the hiring manager raises it, the department head confirms the need, finance confirms the budget and HR checks the grade and pay range. For senior roles or hiring outside the budget, the business head or CEO may also need to approve. Keep the flow short so hiring is not delayed.