Requisitions tied to projects and the bench
Lateral hiring in a services firm usually starts with a new project or a ramp-up on an existing account. Before opening a requisition, check whether someone on the bench fits: a Java developer rolling off a banking project may suit the new insurance account after two weeks of ramp-up. When nobody fits, open a requisition per role with the skill, experience band and location, for example Senior React Developer, 5 to 8 years, Bengaluru, hybrid. Requisitions close automatically when their openings are filled, so the open count stays honest.
An interview loop that candidates finish
A typical loop is resume shortlist, online coding test, two technical interviews, a managerial round and an HR discussion. Keep it short enough that a strong candidate does not accept another offer halfway through. Use the resume match score, with its breakdown by skills, experience, role fit and education, to decide who to screen first, never to reject anyone on its own. Run the coding test on your usual platform and record the result in screening notes. For interviews, offer three or four slots and let the candidate pick, which ends the email back-and-forth.
Offers, notice periods and drop-offs
An engineer who accepts your offer may still be serving 90 days' notice while other companies keep calling. Send offers through the online accept or decline page, stay in touch through the notice period, and watch pending offers in recruitment analytics. Measure the join ratio: if 40 offers were accepted last quarter and 28 people joined, the ratio is 28 divided by 40, or 70 percent. A falling ratio often points to offers being used for counter-offers, which is worth raising with hiring managers.
Campus batches for freshers
Campus hires are selected months before they join and arrive in batches, often after final exams in June or July. Treat each batch as one requisition with several openings, move selected students to Offer together, and when the joining date is fixed, move them into onboarding as a group. Freshers are better judged on aptitude, a simple coding round and communication, because they have no project history to go on.
How to set it up in ZeniaHR
- Create a requisition for each role with skill, experience band, location and number of openings, naming the project that needs it.
- Publish open roles on the public careers page and share its link in referral mails and job posts.
- Move candidates through New, Screening, Interview, Offer and Joined, adding coding test scores to screening notes.
- Offer interview slots so candidates choose their own time, and keep each panel's feedback in screening notes.
- Send offers through the online accept or decline page and review pending offers every week in recruitment analytics.
- Move accepted candidates into onboarding once their joining date is confirmed.
Read more about recruitment in ZeniaHR.
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What is the recruitment process in IT companies?
It usually runs from requisition to resume shortlist, an online coding test, one or two technical interviews, a managerial round, an HR discussion and an offer, with background verification after acceptance. The loop should be short, because good developers often hold several offers. ZeniaHR's Recruitment Hub keeps each candidate's stage, notes, interview slots and offer status in one pipeline.
How do IT companies reduce offer drop-outs?
They keep in touch through the notice period, confirm the joining date regularly and start onboarding paperwork before day one. Reviewing pending offers every week shows which candidates have gone quiet. For urgent roles, some firms prefer candidates with shorter notice periods, because every extra week between offer and joining is another week for a counter-offer.
How should IT recruiters use a resume match score?
Use it to decide who to screen first, not as a filter that rejects people. ZeniaHR's resume match score shows a breakdown by skills, experience, role fit and education, so a recruiter can see why a profile scored high or low. A developer with the right skills and an unusual career path still deserves a look from a person.