| Detail | For this role |
|---|---|
| Department | Finance and Accounts |
| Level | Entry level |
| Reports to | Accounts Manager |
| Direct reports | None |
| Experience | 1 to 3 years in receivables or accounts |
Accounts Receivable Executive job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Accounts Receivable Executive
Department: Finance and Accounts
Reports to: Accounts Manager
Location: [City], [office, branch or site]
About the role
An Accounts Receivable Executive keeps track of what customers owe and records what they pay. They raise or check invoices, post receipts, maintain customer ledgers and support collection follow up. The role reports to the Accounts Manager and works with sales and credit control. A good AR Executive posts receipts to the right invoice, keeps customer accounts clean and flags overdue balances early so collections can act.
Key responsibilities
- Raise or check customer invoices with correct amounts, tax and references.
- Post customer receipts and apply them to the right invoices accurately.
- Maintain customer ledgers and keep balances current and reconciled.
- Prepare the receivables ageing report and share it with credit control.
- Follow up on overdue accounts with reminders and statements.
- Resolve small billing disputes and short payment deductions with sales.
- Reconcile customer accounts and clear on account and unapplied receipts.
- Coordinate with the sales team on collections and disputed invoices.
- Track customer advance receipts and adjust them against invoices raised.
- Keep receivable records, ageing reports and workings ready for audit.
Requirements
- B.Com or M.Com
- Knowledge of receivables and invoicing
- Tally or ERP experience
- 1 to 3 years in receivables or accounts
KRAs and KPIs for a Accounts Receivable Executive
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Receipt accuracy | Receipts applied to the correct invoice with unapplied amounts cleared monthly |
| Ledger accuracy | Customer accounts reconciled every month with no unexplained balance |
| Ageing reporting | Receivables ageing prepared and shared by the agreed date each month |
| Collections support | Overdue accounts followed up within the agreed cycle |
| Dispute closure | Small disputes and deductions resolved within the agreed turnaround |
Skills and tools
Tools used day to day: Tally Prime, SAP, MS Excel, e-invoicing portal, Bank portals.
Reporting line and career path
Next roles: Credit Control Executive, Senior Accounts Executive, Accounts Manager
Interview questions for a Accounts Receivable Executive
- How do you apply a receipt when the customer does not mention the invoice?
- How do you keep a customer ledger reconciled?
- How do you prepare and use a receivables ageing report?
- How do you follow up an overdue account without upsetting the customer?
- How do you handle a short payment with a deduction?
- How do you clear unapplied and on account receipts?
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What does an Accounts Receivable Executive do?
An Accounts Receivable Executive tracks what customers owe and records what they pay. They raise or check invoices, post receipts to the right invoice, maintain customer ledgers, prepare ageing reports and support collection follow up. Reporting to the Accounts Manager, the role keeps customer accounts clean and current.
What is the difference between accounts receivable and credit control?
Accounts receivable records invoices, receipts and customer balances. Credit control actively manages collections: setting limits, chasing overdue accounts and reducing bad debt. The AR Executive keeps the record accurate; credit control turns those balances into cash on time. The two work closely together.
What qualifications does an Accounts Receivable Executive need?
Most Accounts Receivable Executive roles ask for a B.Com or M.Com with knowledge of receivables and invoicing and comfort with Tally or an ERP. One to three years of experience is usual, along with accuracy in posting receipts and patience for collection follow up.