| Detail | For this role |
|---|---|
| Department | E-commerce |
| Level | Entry level |
| Reports to | E-commerce Manager |
| Direct reports | None |
| Experience | Fresher or up to 3 years in catalog or content |
Catalog Executive job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Catalog Executive
Department: E-commerce
Reports to: E-commerce Manager
Location: [City], [office, branch or site]
About the role
A Catalog Executive creates and maintains product listings so the online catalog is accurate, complete and easy to search. They add new products with correct titles, images, attributes and prices, fix listing errors, and keep the catalog clean and consistent. The role reports to the Catalog Lead or E-commerce Manager. A good catalog executive keeps the catalog accurate and complete, lists new products quickly and correctly, catches and fixes errors before customers see them, and keeps content and attributes consistent so products are found and bought.
Key responsibilities
- Create new product listings with correct titles, images, attributes and prices.
- Maintain and update the catalog to keep it accurate and complete.
- Fix listing errors, missing content and wrong attributes across the catalog.
- Standardise titles, descriptions and attributes for consistency and search.
- Check images and content meet the platform's quality guidelines.
- Map products to the correct categories and attributes in the catalog.
- Bulk upload and update listings using templates and catalog tools.
- Check new listings before they go live for accuracy and completeness.
- Coordinate with category and vendors for correct product data.
- Maintain catalog records and track listing tasks to completion.
Requirements
- Graduate in any stream
- Good computer and Excel skills
- E-commerce experience is an advantage
- Fresher or up to 3 years in catalog or content
KRAs and KPIs for a Catalog Executive
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Listing accuracy | Listings accurate and complete with errors below the target |
| Listing speed | New products listed within the target turnaround time |
| Content quality | Listing content and images meeting the quality guidelines |
| Catalog health | Catalog completeness and quality score kept above the target |
| Error correction | Reported listing errors fixed within the agreed time |
| Consistency | Titles and attributes standardised across the catalog |
Skills and tools
Tools used day to day: Catalog and PIM tools, MS Excel and templates, Marketplace listing tools, Image guidelines, Content checklists.
Reporting line and career path
Next roles: Senior Catalog Executive, Catalog Lead, Online Merchandising Executive
Interview questions for a Catalog Executive
- How do you create a good product listing that customers will find?
- How do you keep a large catalog accurate and consistent?
- How do you do a bulk upload and check it for errors?
- How do you fix a listing that has wrong or missing attributes?
- How do you make sure images and content meet platform guidelines?
- Tell me about a catalog clean up you worked on.
Managing a Catalog Executive in ZeniaHR
Hire and manage your e-commerce team in one place
Post the role, onboard the new hire, and track attendance, leave and KRAs in ZeniaHR. Free for your first 50 employees.
Book a free demoSee pricingFrequently asked questions
What does a catalog executive do?
A catalog executive creates and maintains product listings so the online catalog is accurate, complete and easy to search. They add new products with correct titles, images, attributes and prices, fix listing errors, standardise content, and keep the catalog clean and consistent. They catch and fix errors before customers see them.
What skills does a catalog executive need?
A catalog executive needs strong attention to detail, good Excel skills for bulk uploads, and familiarity with catalog or product information tools. Standardising titles and attributes, mapping products to categories, checking content against guidelines, and working accurately at scale are central. Reliability matters because catalog errors directly affect what customers see and buy.
How do you become a category or merchandising role from catalog?
A catalog executive can grow into merchandising or category roles by learning how listings affect conversion, then taking on placement, content and analysis rather than only data entry. Building Excel and analytics skills, understanding pricing and assortment, and showing ownership of catalog health open the way to specialist and manager roles.