| Detail | For this role |
|---|---|
| Department | Human Resources |
| Level | Mid level |
| Reports to | Compensation and Benefits Manager |
| Direct reports | None |
| Experience | 2 to 5 years in compensation, payroll or HR analytics |
Compensation and Benefits Executive job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Compensation and Benefits Executive
Department: Human Resources
Reports to: Compensation and Benefits Manager
Location: [City], [office, branch or site]
About the role
A Compensation and Benefits Executive handles the data work behind pay and benefits. The role prepares CTC breakups and offer calculations, updates salary data, builds increment and bonus worksheets, and manages insurance enrolments and claim support. It reports to the Compensation and Benefits Manager and works closely with payroll and HR business partners. A good C&B executive produces calculations that need no rework and answers employee benefit questions accurately and quickly.
Key responsibilities
- Prepare CTC breakups for offers and salary revisions from the approved structure templates, and send them for review.
- Update the salary master with approved revisions and corrections, and share the changes with payroll before the cut-off.
- Build increment and bonus worksheets from rating and salary data, and check the totals against the budget given by the manager.
- Collect and clean data for salary benchmarking surveys, matching company jobs to the survey's job descriptions.
- Enrol new joiners and their dependants in group health and life insurance, and remove leavers within the policy timeline.
- Help employees with insurance claims by explaining the process, collecting documents and following up with the broker or insurer.
- Prepare reports on salary ranges, compa-ratios and pay distribution by grade for the C&B manager.
- Calculate the PF, ESI, gratuity and bonus effect of proposed structures, and flag cases that fail the wage definition rule.
- Keep benefit records such as nomination forms, policy documents and endorsements up to date.
- Share salary files only through approved channels, with password protection where required.
Requirements
- B.Com, BA Economics or BSc Statistics graduate
- An MBA in HR or finance is an advantage
- Strong Excel skills, including lookups and pivot tables
- 2 to 5 years in compensation, payroll or HR analytics
KRAs and KPIs for a Compensation and Benefits Executive
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Calculation accuracy | Zero errors found in CTC breakups and worksheets at review |
| Salary master updates | Approved salary changes updated before the payroll cut-off every month |
| Insurance enrolment | Joiners and dependants enrolled within 7 days of joining |
| Claims support | Employee claim queries answered within 1 working day |
| Report timeliness | Monthly compensation reports shared by the 5th working day |
| Data handling | No salary data sent through unapproved channels during the year |
Skills and tools
Tools used day to day: Advanced Excel, HRMS, Insurance broker portal, Salary survey templates, Google Sheets.
Reporting line and career path
Next roles: Compensation and Benefits Manager, Senior Payroll Executive, People Analytics Analyst
Interview questions for a Compensation and Benefits Executive
- Break up a CTC of ₹6 lakh a year into monthly components that follow the new wage definition.
- What is a compa-ratio, and how do you calculate it?
- Which Excel functions would you use to build an increment worksheet?
- An employee wants their newborn added to the health policy. What steps do you follow?
- How would you check an increment worksheet with 800 rows before sending it?
- What would you do if a manager asked you for a colleague's salary?
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What does a compensation and benefits executive do?
A compensation and benefits executive prepares CTC breakups and offer calculations, updates salary data, builds increment and bonus worksheets, supports salary surveys, enrols employees in group insurance and helps with claims. The role supplies accurate numbers to the C&B manager, payroll and HR business partners.
What skills are needed for a compensation and benefits executive?
Strong Excel skills come first, especially lookups, pivot tables and error checks. The role also needs a working understanding of CTC, gross and net salary, PF, ESI, gratuity and bonus, plus accuracy, confidentiality and the patience to explain insurance and pay questions to employees.
Is compensation and benefits a good career in HR?
It suits people who enjoy numbers and analysis. C&B executives can grow into C&B managers and heads of rewards, or move into payroll leadership and people analytics. The work touches every employee, and reward specialists with strong data skills remain in demand as companies restructure pay under the Labour Codes.