| Detail | For this role |
|---|---|
| Department | Finance and Accounts |
| Level | Mid level |
| Reports to | Finance Manager |
| Direct reports | None |
| Experience | 1 to 4 years in finance or accounts |
Finance Executive job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Finance Executive
Department: Finance and Accounts
Reports to: Finance Manager
Location: [City], [office, branch or site]
About the role
A Finance Executive handles the running work of the finance team: entries, reports, reconciliations and compliance support. They keep records accurate, help prepare MIS and support the monthly close under the Finance Manager. The role is a broad grounding in company finance. A good Finance Executive is reliable and quick, keeps their part of the books clean, and takes on more each month so the manager can focus on analysis and decisions.
Key responsibilities
- Record and check finance entries and post them to the correct accounts.
- Help prepare MIS reports and schedules for the Finance Manager.
- Reconcile assigned ledgers, banks and control accounts each month.
- Support GST, TDS and other compliance by preparing working data.
- Prepare payment and receipt entries and track pending items.
- Maintain trackers for receivables, payables, expenses and pending approvals for the unit.
- Help gather and consolidate departmental data for budgets and forecasts.
- Assist statutory and internal audits with schedules and files.
- Follow up with departments for approvals, bills and information.
- Handle routine finance queries from employees and vendors day to day.
Requirements
- B.Com or M.Com
- Good accounting and Excel skills
- Knowledge of GST and TDS basics
- 1 to 4 years in finance or accounts
KRAs and KPIs for a Finance Executive
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Accuracy | Entry and report corrections after review held below 2 percent each month |
| Reconciliations | Assigned accounts reconciled monthly with differences cleared on time |
| Report support | MIS schedules delivered to the manager by the agreed close day |
| Compliance data | Filing working data ready before due dates so nothing is delayed |
| Query handling | Routine finance queries answered within two working days |
Skills and tools
Tools used day to day: Tally Prime, SAP, Advanced Excel, GST portal, Bank portals.
Reporting line and career path
Next roles: Senior Accountant, Assistant Finance Manager, Finance Manager
Interview questions for a Finance Executive
- What kind of finance entries have you handled?
- How do you keep an assigned reconciliation current?
- How do you prepare data for a GST or TDS return?
- How do you make sure a report is accurate before it goes up?
- How do you support the team during a busy close?
- How do you handle a vendor query about a payment?
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What does a Finance Executive do?
A Finance Executive handles the running work of the finance team: entries, reports, reconciliations and compliance support. They keep records accurate, help prepare MIS, support the monthly close and answer routine queries. Under the Finance Manager, the role is a broad grounding in company finance and accounts.
What is the difference between a Finance Executive and an Accounts Executive?
The roles overlap. An Accounts Executive usually focuses on bookkeeping: entries, ledgers, payables and receivables. A Finance Executive often takes a wider view that also touches MIS, budgets and compliance support. Titles vary, and in smaller companies the same person covers both.
What qualifications does a Finance Executive need?
Most Finance Executive roles ask for a B.Com or M.Com with good accounting and Excel skills and a working knowledge of GST and TDS basics. One to four years in finance or accounts is usual, along with reliability and comfort with an accounting system such as Tally or SAP.