| Detail | For this role |
|---|---|
| Department | Hospitality |
| Level | Entry level |
| Reports to | Fitness Floor Manager |
| Direct reports | None |
| Experience | 1 to 4 years in fitness training |
Personal Trainer job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Personal Trainer
Department: Hospitality
Reports to: Fitness Floor Manager
Location: [City], [office, branch or site]
About the role
A Personal Trainer coaches clients one on one towards their fitness goals. They assess fitness, build custom programmes, run sessions and keep clients progressing and motivated. The role reports to the Fitness Floor Manager or Gym Manager and often carries a personal client base. A good Personal Trainer earns clients' trust, designs safe, effective programmes, adapts as clients progress and keeps them coming back session after session through visible results and steady encouragement.
Key responsibilities
- Assess each client's fitness, health and goals before building a programme.
- Design safe, personalised training and nutrition guidance for clients.
- Run one on one training sessions and coach correct technique.
- Track client progress and adjust the programme as they improve.
- Motivate clients to stay consistent and reach their goals.
- Sell and renew personal training packages to new and existing clients.
- Keep session records, plans and progress notes for each client.
- Follow safety and first aid procedures during every training session.
- Build a personal client base through results and referrals.
- Support the floor and other members between personal training sessions.
Requirements
- Certified personal trainer qualification
- Knowledge of exercise science and nutrition
- First aid and CPR is an advantage
- 1 to 4 years in fitness training
KRAs and KPIs for a Personal Trainer
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Client results | Clients progress towards agreed goals within the planned time |
| PT revenue | Personal training package sales and renewals meet the monthly target |
| Client retention | Personal training client renewal rate held above the target |
| Safety | No avoidable injury in personal sessions during the year |
| Session delivery | Booked sessions delivered on schedule with high attendance |
Skills and tools
Tools used day to day: Fitness assessment tools, Gym equipment, Training app, Heart rate monitors, Progress tracking sheets.
Reporting line and career path
Next roles: Fitness Floor Manager, Master Trainer, Gym Manager
Interview questions for a Personal Trainer
- How do you assess a new client and set their goals?
- How do you design a safe programme for a beginner?
- How do you keep a client motivated when progress slows?
- How do you adjust a plan as a client improves?
- How do you sell and renew personal training packages?
- What do you do if a client is injured during a session?
Managing a Personal Trainer in ZeniaHR
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What does a Personal Trainer do?
A Personal Trainer coaches clients one on one towards their fitness goals. They assess fitness, build custom programmes, run sessions, track progress and keep clients motivated. They sell and renew personal training packages and build a personal client base, reporting to the Fitness Floor Manager or Gym Manager.
What is the difference between a Personal Trainer and a Gym Trainer?
A Gym Trainer supports all members on the floor and in group classes. A Personal Trainer works one on one with paying clients on custom plans and progress. The personal trainer builds a dedicated client base and earns from packages, while the gym trainer serves the general membership.
What qualifications does a Personal Trainer need?
Most Personal Trainer roles ask for a certified personal trainer qualification with knowledge of exercise science and nutrition. One to four years of experience helps. First aid and CPR is an advantage, along with the ability to design safe programmes and keep clients motivated and progressing.