| Detail | For this role |
|---|---|
| Department | Finance and Accounts |
| Level | Manager |
| Reports to | Accounts Manager |
| Direct reports | Senior Accountant, Accounts Executive |
| Experience | 4 to 6 years in accounting with some supervision |
Assistant Accounts Manager job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Assistant Accounts Manager
Department: Finance and Accounts
Reports to: Accounts Manager
Location: [City], [office, branch or site]
About the role
An Assistant Accounts Manager supports the Accounts Manager and owns a defined slice of the books, such as payables, receivables or the general ledger. They supervise a small team, review daily entries, drive their reconciliations and help close the month. The role is a stepping stone to full accounts management. A good Assistant Accounts Manager keeps their ledger accurate, clears ageing items and takes work off the manager's plate without letting quality slip.
Key responsibilities
- Own a defined ledger area such as payables, receivables or general ledger for the team.
- Review daily entries by executives and correct errors before they are posted.
- Drive the reconciliations for the assigned area and clear ageing items each month.
- Support the monthly close for the assigned ledgers and prepare the schedules.
- Check GST and TDS booking in the assigned area against the returns.
- Prepare payment or collection follow up lists and track them to closure.
- Help maintain the fixed asset register and expense controls.
- Support statutory and internal audits with schedules and explanations.
- Guide and train the executives in the assigned area.
- Stand in for the Accounts Manager on routine tasks when needed.
Requirements
- B.Com or M.Com
- Good accounting and reconciliation skills
- CA Inter is an advantage
- 4 to 6 years in accounting with some supervision
KRAs and KPIs for a Assistant Accounts Manager
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Ledger accuracy | Assigned ledgers closed each month with corrections held under 1 percent of entries |
| Reconciliations | Assigned accounts reconciled monthly with no item open beyond 45 days |
| Close support | Assigned schedules ready by the agreed day of the close every month |
| Ageing control | Overdue payables or receivables in the area cleared to target each month |
| Tax matching | GST and TDS in the assigned area matched to returns with no carried mismatch |
| Team output | Executive entries reviewed within one working day of posting |
Skills and tools
Tools used day to day: Tally Prime, SAP FICO, Advanced Excel, GST portal, Bank portals.
Reporting line and career path
Next roles: Accounts Manager, Finance Manager, Head of Accounts
Interview questions for a Assistant Accounts Manager
- Which ledger area have you owned, and how did you keep it clean?
- How do you decide which ageing items to chase first?
- How do you catch a wrong entry before it is posted?
- How do you support the close when your manager is on leave?
- How do you train a new executive on booking entries correctly?
- How do you keep reconciliations current instead of only at month end?
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What does an Assistant Accounts Manager do?
An Assistant Accounts Manager supports the Accounts Manager and owns a defined ledger area such as payables, receivables or the general ledger. They review entries, drive reconciliations, help close the month, check GST and TDS booking and guide executives. The role is a step towards full accounts management.
What is the difference between an Assistant Accounts Manager and an Accounts Manager?
An Accounts Manager owns the whole accounting function and the full close. An Assistant Accounts Manager owns one area, supervises a small team and supports the manager. The assistant is being groomed to take on the broader responsibility, so scope and final accountability are the main differences.
What qualifications does an Assistant Accounts Manager need?
Most Assistant Accounts Manager roles ask for a B.Com or M.Com with good accounting and reconciliation skills and around four to six years of experience, including some supervision. CA Inter or hands on command of Tally or SAP helps for handling the close and audit schedules confidently.