| Detail | For this role |
|---|---|
| Department | Finance and Accounts |
| Level | Mid level |
| Reports to | Finance Manager |
| Direct reports | None |
| Experience | 2 to 5 years in finance or accounts |
Finance Officer job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Finance Officer
Department: Finance and Accounts
Reports to: Finance Manager
Location: [City], [office, branch or site]
About the role
A Finance Officer keeps a unit's money matters running: banking, fund flow, payments and compliance coordination. They manage day to day cash and bank work, track fund needs and make sure filings and payments happen on time at the branch or unit. The role reports to the Finance Manager. A good Finance Officer keeps the unit's cash under control, payments clean and compliance on schedule, and gives the manager an accurate picture of the unit's finances.
Key responsibilities
- Manage day to day banking, deposits, transfers and cash for the unit.
- Track the unit's fund position and flag shortfalls to the manager.
- Process approved payments to vendors, staff and statutory bodies on time.
- Coordinate GST, TDS, PF and ESI payments and filing inputs for the unit.
- Maintain the cash book and petty cash and reconcile them regularly.
- Support the monthly close with unit level schedules and data.
- Keep records for audits and provide unit information when asked.
- Handle bank correspondence and resolve routine banking issues for the unit.
- Monitor advances and reimbursements and clear them on time.
- Report the unit's cash and payment status to the Finance Manager.
Requirements
- B.Com or M.Com
- Knowledge of banking and statutory payments
- Accounting software skills
- 2 to 5 years in finance or accounts
KRAs and KPIs for a Finance Officer
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Cash control | Cash and petty cash reconciled with no unexplained shortfall each month |
| Payment timeliness | Approved payments made within terms with no avoidable delay |
| Compliance | Statutory payment and filing inputs ready before due dates every month |
| Fund visibility | Unit fund position reported accurately to the manager each week |
| Audit readiness | Unit records kept complete and available for audit on request |
Skills and tools
Tools used day to day: Tally Prime, Bank portals, MS Excel, GST portal, Payment gateways.
Reporting line and career path
Next roles: Finance Manager, Accounts Manager, Assistant Finance Manager
Interview questions for a Finance Officer
- How do you keep track of the unit's fund position?
- How do you make sure statutory payments are never late?
- How do you handle petty cash and keep it clean?
- What do you check before releasing a vendor payment?
- How do you resolve a bank issue that blocks a payment?
- How do you keep unit records ready for audit?
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What does a Finance Officer do?
A Finance Officer keeps a unit's money matters running: banking, fund flow, payments and compliance coordination. They manage cash and bank work, track fund needs, process payments on time and keep GST, TDS, PF and ESI inputs on schedule. They report to the Finance Manager and keep the unit's finances in order.
What is the difference between a Finance Officer and a Finance Executive?
A Finance Executive often focuses on accounting entries, MIS and reconciliations. A Finance Officer leans towards banking, cash, payments and compliance coordination for a unit or branch. Titles vary by company, but the officer role tends to be closer to fund flow and statutory payments.
What qualifications does a Finance Officer need?
Most Finance Officer roles ask for a B.Com or M.Com with knowledge of banking and statutory payments and comfort with an accounting system. Two to five years in finance or accounts is usual, along with reliability in handling cash, payments and compliance without missing deadlines.