| Detail | For this role |
|---|---|
| Department | NGO and Social Sector |
| Level | Mid level |
| Reports to | Monitoring and Evaluation Manager |
| Direct reports | Field Investigator |
| Experience | 2 to 5 years in monitoring or field research |
Monitoring and Evaluation Officer job description template
Copy this job description, replace the text in square brackets and post it on your careers page or a job portal.
Job title: Monitoring and Evaluation Officer
Department: NGO and Social Sector
Reports to: Monitoring and Evaluation Manager
Location: [City], [office, branch or site]
About the role
A Monitoring and Evaluation Officer collects, checks and analyses programme data in the field and office. They run data collection using mobile tools, verify what field teams report, clean and analyse the data, and prepare the tables and charts that go into reports. The role reports to the Monitoring and Evaluation Manager. A good M and E officer keeps field data accurate and on time, spots errors and gaps early, and turns raw numbers into clear evidence programmes can use.
Key responsibilities
- Collect programme data in the field using mobile forms and structured tools.
- Verify beneficiary and activity data reported by field teams against records and spot checks.
- Clean and enter data, and fix errors and gaps before analysis.
- Analyse data to track indicators against targets and prepare tables and charts.
- Support baseline, midline and endline studies with sampling and field work.
- Prepare monitoring inputs and indicator tables for programme and donor reports.
- Train field staff on data tools and correct data collection.
- Maintain the monitoring database and keep it backed up and organised.
- Flag data quality issues and off track indicators to the M and E manager.
- Follow consent and data protection rules during all data collection.
Requirements
- Graduate or postgraduate in statistics, economics or social work
- Training in data tools is an advantage
- Working knowledge of Excel
- 2 to 5 years in monitoring or field research
KRAs and KPIs for a Monitoring and Evaluation Officer
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Data accuracy | Collected data passing quality checks above the agreed accuracy level each round |
| Timeliness | Data collection and entry completed by the monitoring schedule every cycle |
| Verification | Field verification spot checks completed at the planned frequency |
| Analysis | Indicator tables and charts prepared accurately for every report |
| Training | Field staff trained on tools before each data collection round |
| Data protection | Consent and data rules followed with no breach recorded |
Skills and tools
Tools used day to day: KoboToolbox or ODK, MS Excel, Survey tablets, Statistical basics, Data entry formats.
Reporting line and career path
Next roles: Monitoring and Evaluation Manager, Data Analyst, Research Associate
Interview questions for a Monitoring and Evaluation Officer
- How do you check whether data reported by a field worker is accurate?
- What steps do you take to clean a dataset before analysis?
- How do you set up a mobile form for a household survey?
- How do you calculate an indicator against its target from raw data?
- How do you protect the privacy of the people you survey?
- Tell me about a data error you caught and how you fixed it.
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What does a monitoring and evaluation officer do?
A monitoring and evaluation officer collects, checks and analyses programme data. They run data collection using mobile tools, verify what field teams report, clean and analyse the data, and prepare tables and charts for reports. They keep field data accurate and on time and turn raw numbers into clear evidence that programmes can use.
What is the difference between an M and E officer and an M and E manager?
An M and E officer does the hands on work of collecting, verifying and analysing data and preparing report inputs. An M and E manager designs the monitoring framework and indicators, leads studies, and turns findings into decisions. The officer executes data work, while the manager owns the system and reporting to leadership and donors.
What qualifications do you need to be an M and E officer?
Most M and E officers hold a graduate or postgraduate degree in statistics, economics or social work. Training in data collection tools and a working knowledge of Excel help. Employers look for accuracy in data collection and cleaning, comfort with mobile survey tools such as KoboToolbox, and care in following consent and data protection rules.