| Detail | For this role |
|---|---|
| Department | Finance and Accounts |
| Level | Mid level |
| Reports to | Accounts Manager |
| Direct reports | None |
| Experience | 2 to 4 years in accounts or reconciliation |
Bank Reconciliation Executive job description template
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Job title: Bank Reconciliation Executive
Department: Finance and Accounts
Reports to: Accounts Manager
Location: [City], [office, branch or site]
About the role
A Bank Reconciliation Executive keeps the company's bank books tied to its bank statements. They match receipts and payments, chase unmatched entries and clear differences so the cash position is always reliable. The role reports to the Accounts Manager and matters most in companies with many accounts and high transaction volumes. A good BRS Executive clears items quickly, catches wrong or missing entries and never lets a reconciliation drift for months.
Key responsibilities
- Reconcile bank statements with the books for all company accounts each period.
- Match receipts, payments, charges and interest between bank and ledger.
- Investigate and clear unmatched, missing or wrongly booked entries.
- Follow up on cheques in transit, bounced cheques and failed transfers.
- Book bank charges, interest and other statement items into the ledger.
- Flag and correct duplicate or wrong entries found during reconciliation.
- Track uncleared items and drive them to closure within limits.
- Coordinate with banks on missing credits, debits or statement issues.
- Prepare the monthly bank reconciliation statement and submit it for review.
- Support cash flow reporting with the reconciled bank position.
Requirements
- B.Com or M.Com
- Strong reconciliation and Excel skills
- Knowledge of banking transactions
- 2 to 4 years in accounts or reconciliation
KRAs and KPIs for a Bank Reconciliation Executive
Key result areas for the appraisal form, each with a KPI you can measure every month or quarter.
| Key result area | How to measure it |
|---|---|
| Reconciliation timeliness | All bank accounts reconciled within the agreed days after statement receipt |
| Open items | No reconciling item left open beyond 30 days without a reason |
| Accuracy | Reconciliation errors found on review held below 1 percent of entries |
| Charge control | Wrong bank charges spotted and recovered within the same month |
| Cash reliability | Reconciled bank balance matches the reported cash position every month |
Skills and tools
Tools used day to day: MS Excel, Tally Prime, SAP, Bank statement portals, Reconciliation tools.
Reporting line and career path
Next roles: Senior Accountant, Accounts Manager, Assistant Accounts Manager
Interview questions for a Bank Reconciliation Executive
- Walk me through how you reconcile a bank account.
- How do you find a difference that will not tie out?
- How do you treat a cheque issued but not yet cleared?
- How do you handle a wrong charge debited by the bank?
- How do you clear an item that has been open for months?
- How do you keep reconciliations current across many accounts?
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What does a Bank Reconciliation Executive do?
A Bank Reconciliation Executive keeps the company's bank books matched to its bank statements. They reconcile receipts, payments, charges and interest, investigate unmatched entries, chase cheques in transit and clear differences. They prepare the monthly reconciliation statement and keep the reported cash position reliable, reporting to the Accounts Manager.
Why is bank reconciliation important?
Bank reconciliation confirms that the cash shown in the books matches the bank. It catches missing entries, wrong charges, duplicate payments and fraud early, and keeps the cash position trustworthy for decisions. Without regular reconciliation, errors pile up and the company cannot rely on its own numbers.
What qualifications does a Bank Reconciliation Executive need?
Most Bank Reconciliation Executive roles ask for a B.Com or M.Com with strong reconciliation and Excel skills and a clear understanding of banking transactions. Two to four years in accounts or reconciliation is usual, along with patience to chase and clear differences across many accounts.