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Attendance Regularization module

Correct a day's attendance through approval: a missed or forgotten punch, a wrong time, work from home or on duty, decided by the manager and then HR.

HRMS CoreWeb and appUpdated 6 Oct 2026 · 4 min read · v2026.10

Key screens

  1. See the requests waiting for a decision

    In the sidebar, under Time & Attendance, click Attendance Regularization. The Pending list shows each request with the employee, the date, the Type, what was Requested (the times or the status), the Status and who Raised by. Click a row, or Open, to see it in full. Managers see the same requests from their team on the app home under Needs your attention, and decide them under Team and approvals.

    Three pending requests on Attendance RegularizationFull size
    Admin panel · Step 1
    The app home of a manager with requests waiting for approval
    On the employee app

    The app home of a manager with requests waiting for approval

  2. Open a request and decide

    The request shows the Type, the requested clock in, clock out or status, who raised it and the Reason. Approval steps lists who decides, in order: for a request an employee raised, their reporting manager first, then HR. The step waiting now is outlined, and a decided step shows who decided it and their comment. Add a Comment if you like, then click Approve or Reject. Cancel request withdraws it and closes its approval.

    A request with its approval steps and the Approve buttonFull size
    Step 2

    Tip The corrected times reach the day only on the final approval. After the manager's step, the request still shows as Pending until HR decides.

  3. Raise a request for someone

    Click New request. Pick the Employee, the Date and the Request type, then fill in only what changes: Clock in, Clock out, or the Status for the whole day, such as Present, HalfDay or OnDuty. A Reason is required and the Note is optional. Click Raise request. A request HR raises goes straight to the HR step, so you can open it and approve it at once.

    The New regularization request form, filled inFull size
    Step 3

  4. Look back at decided requests

    Use Approved, Rejected, Cancelled and All to see the other requests. Raised by shows the employee's name for a request they raised, or the name of the HR user who raised it. Open any request to read its approval steps and comments.

    All requests, approved and rejected includedFull size
    Step 4

What it does

Attendance Regularization holds the requests to correct a day's attendance: a missed check-in or check-out, a forgotten punch-out, a wrong time, work from home, on duty, a status correction, or anything else. Each request goes through approval, and when the last step approves it, ZeniaHR writes the corrected times or status to that day. Nothing changes on the day while a request is waiting.

Who uses it

  • Employees raise requests themselves: in the app under Me, Fix attendance, or on the web in My Self-Service.
  • The person's reporting manager decides first, in the app or on the web under My Team. HR then decides on this page. The Company Head can decide any step.
  • HR can also raise a request for anyone from this page; it then needs only the HR step.

How it connects

An approved correction updates the day in the daily register and in the days built from the punches on Attendance Punches, so late marks, half days, the monthly summary and payroll all read the corrected day. The attendance rules in Settings, Policies can limit how many corrections each person may raise in a month and how many days back they may go; work from home and on duty follow the work terms in the same place, with their own monthly limit. The app also raises an early exit request by itself when someone confirms they are leaving early.

Questions

Why can an employee not raise a correction?

The attendance rules may limit corrections: a number per month, and how many days back a request may go. If the month was finalized on Attendance Punches, it must be reopened first. Work from home and on duty have their own monthly limit under the work terms.

Does approving a request change the punches?

The original punches stay as they are. The approved correction is applied on top of them when ZeniaHR builds the day, and the day's register entry is updated with the corrected times or status.

Who can approve at each step?

The manager step can be decided by that manager or by the Company Head. The HR step can be decided by HR or the Company Head.

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