Home › Help › Manpower and outsourcing › Branch Month module
Manpower clients and billing

Branch Month module

Close each branch's month in order, from attendance to payroll, the bank sheet and the client bills, and file EPF and ESIC for the whole company.

ManpowerWeb and appUpdated 6 Oct 2026 · 4 min read · v2026.10

Key screens

  1. The month overview

    Choose the Month and Year. Each branch shows its step, for example Attendance open, and a note when something is missing, such as billing rules. One PDF, all papers and All papers, ZIP download every branch's papers once at least one branch has approved attendance. Click a branch to open its month.

    The Branch Month overview with one row per branchFull size
    Step 1

  2. Mark the attendance

    The Attendance tab is a grid with one row per person and one column per day. Type a code and press Enter: P present, A absent, WO weekly off, PH paid holiday, H unpaid holiday, HD half day and L leave. Sundays → WO and Blank weekdays → P fill the month quickly, and you can paste from Excel or use Import from Excel.

    The attendance grid of a branchFull size
    Step 2

    Tip Ctrl+D fills down and Ctrl+R fills right, just as in Excel.

  3. Fix what blocks approval

    Above the tabs, Branch Month lists what must be fixed before you can approve, and warnings that do not block. Click the line to see each item, for example a missing PF setting or missing billing rules. When the list is clear, click Approve attendance.

    The list of items to fix before approvalFull size
    Step 3

  4. Check and approve payroll

    The Payroll tab shows each person's days, rate, wages, deductions, net pay and bank amount, read from Payroll. Click a cell to see how it is worked out. To change pay, correct the salary structure or the attendance and recalculate in Payroll. Then click Mark payroll checked and Approve payroll. Staff see the same net pay as wage slips in the app, under Pay.

    The Payroll tab of a branch, read from PayrollFull size
    Admin panel · Step 4
    Wage slips in the employee app
    On the employee app

    Wage slips in the employee app

  5. Lock the month and raise the bills

    After payroll approval the Bank sheet tab opens. Enter the Paid on date and click Lock (paid). Then click Raise the bills. The Rules tab sets the branch's billing rules: which days are billed, each post's approved client rate and how each contract bills. Changes show their effect on the month's bills before you save.

    The Rules tab with Set up rulesFull size
    Step 5

  6. File EPF and ESIC

    Click EPF and ESIC. It builds the EPF ECR text file for the EPFO portal and the ESIC monthly contribution upload from every branch whose payroll is approved. After paying, enter the EPF challan TRRN and the ESIC challan number with the date and amount.

    EPF and ESIC for the whole companyFull size
    Step 6

What it does

Branch Month closes one client location's month at a time, always in the same order: Attendance, Payroll check, Payroll approval, Bank and lock, then Bill. The overview lists every branch for the month, grouped by client, with its current step, people, paid days, pay, bills and anything to look at. EPF and ESIC are then filed once for the whole company from the approved months.

Who uses it

  • Company Head, HR and Finance who can view payroll.
  • Once a month is locked, only a Company Head can unlock it to change attendance or payroll.

How it connects

Branch Month opens inside the Billing console: click Billing in the sidebar, then Branch Month in the console menu. Pay is never set here. Every figure comes from Payroll, the same figures as the payslips, the bank file and the reports, and staff see their wage slips in the employee app. The bills use the branch's billing rules and the client contracts kept in Contract Management.

Questions

Why is Approve attendance greyed out?

Something on the list above the tabs still has to be fixed. Open the list, fix each item, and the button becomes active.

Can I change attendance after the month is locked?

Only after a Company Head unlocks the month. Locking marks the payroll as paid on the date you entered.

Related