Practical how-to guides for the HR work that comes up every month: closing attendance, running leave at year end, planning rosters, handling resignations and setting KRAs. Each guide works without any software, with worked numbers where they help, and mentions ZeniaHR only where a step genuinely uses it.
Attendance
How to calculate attendance percentageHow to calculate working hours with breaksHow to close monthly attendance before payrollHow to handle attendance regularization requestsHow to handle missed punchesHow to implement biometric attendanceHow to manage a hybrid work scheduleHow to reduce absenteeismHow to set late coming rulesHow to set up QR code attendance at a kioskHow to set up geo-fenced attendanceHow to track attendance of field employeesHow to track work from home attendance
Engagement
How to celebrate birthdays and work anniversaries at workHow to improve employee engagementHow to reduce attritionHow to run an employee pollHow to run employee recognitionHow to write a company announcement
Exits
How to calculate notice period recoveryHow to conduct an exit interviewHow to do exit clearanceHow to handle a resignationHow to handle an absconding employeeHow to issue relieving and experience lettersHow to rehire a former employeeHow to terminate an employee properly
Hiring
How to create a job requisitionHow to do background verification of employeesHow to hire in bulkHow to make a job offerHow to reduce offer dropoutsHow to run campus hiringHow to schedule interviews without back and forthHow to screen resumes fasterHow to set up an employee referral programHow to write a job description
Leave and holidays
How to apply the sandwich leave ruleHow to calculate earned leaveHow to calculate pro rata leave for new joinersHow to carry forward leave at year endHow to create a leave policyHow to handle leave during the notice periodHow to handle leave without payHow to handle unplanned leaveHow to manage leave approvalsHow to manage maternity leaveHow to manage optional holidaysHow to prepare a holiday calendar
Onboarding and probation
How to add employees in bulkHow to collect employee documents at joiningHow to conduct a probation reviewHow to confirm an employee after probationHow to create an onboarding checklistHow to design employee ID codesHow to extend probationHow to handle a failed probationHow to issue an appointment letterHow to onboard remote employeesHow to run employee induction
Organization
How to create an org chartHow to define a reporting hierarchyHow to design grades and bandsHow to restructure a departmentHow to set role-based access in HR softwareHow to set up an approval matrixHow to standardize designations
Payroll inputs
How to calculate loss of pay (LOP)How to calculate per day salaryHow to calculate salary for a partial monthHow to close payroll every monthHow to handle payroll for mid-month joinersHow to prepare a payroll input checklistHow to process salary arrearsHow to recover a salary advanceHow to restructure salary for the 50 percent wage ruleHow to run payroll from attendance data
Performance and learning
How to conduct a performance review meetingHow to create a performance improvement planHow to create a training calendarHow to do a training needs analysisHow to give constructive feedbackHow to link appraisals to incrementsHow to measure training effectivenessHow to normalize performance ratingsHow to run an appraisal cycleHow to run quarterly reviewsHow to set KRAs for employeesHow to set OKRsHow to track certification expiryHow to track mandatory trainingHow to write KPIs
Shifts and overtime
How to calculate overtime pay in IndiaHow to calculate shift allowanceHow to control overtime costsHow to create a shift rosterHow to give comp off for holiday workHow to handle shift swap requestsHow to manage night shift employeesHow to plan a 24x7 shift scheduleHow to plan weekly offs in a 7-day operationHow to schedule split shiftsHow to set an overtime approval processHow to set up rotational shiftsHow to staff for festival and sale peaks
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